AIT Campus Bulletin

WEEK # 50, 19 - 22 December, 2022

In this issue:

1. AIT 2022 Year-End-Party

Dear AIT Family,

Hello everyone, do you feel the cool breeze in the morning? it only means we are getting closer to the 2022 AIT Year-End celebration. It is something to look forward to and be excited about. We have prepared games, music and big prizes to win. To remain vigilant against Covid-19, we request your cooperation to take ATK test on the evening of 19th December, write your name and the date on the test cassette, take a picture and show it at the registration table on 20th December 2022. ATK kits will be provided.

Let us all gather at the football field behind the administration building at 8:00 a.m. on 20th December 2022. It is going to be a whole-day event so be ready to play, shake, rattle and roll!

Each Team will have a designated tent, you are free to decorate your tent and bring instruments such as trumpets, whistles and drums to support and cheer your team players.

Here are your team colors and your Coordinators, you can contact them to confirm your registration.

1. Orange Team - SERD, Ms. Wantana Sa-Adpan (swantana@ait.asia)

2. Pink Team - SET, Ms. Suwannee Tilapornputt (stillat@ait.asia)
3. Blue Team - SOM and Centers (AI Center, AIT Extension, AIT EC, AIT Solutions, RRCAP, GIC, intERLab, SDP, CGC, YC, BRC), Ms Chomchaba Katinted (chaba@ait.asia), Mr. Songpon Saengpun (songpon@ait.asia)

4. Purple Team - Central Administration (OPRE, OAA, OIA, OTA, OHRS, OSA, OFIN, OAAA, OPA, OPIA, LC, LIB, AITIS, OFAM, IAU), Ms. Anongnuch Tabklam (anongnuch@ait.asia)

Raffle Draw:

Draw lot winners should be present during the raffle draw, otherwise, you will forfeit your prize.

Games:

Each team should designate a Team Captain to represent the team during the games and to organize the players to be ready for each game. Team Captains may now start enlisting players for each game before the event. Players can/may participate in one or all games.

Game 1- Relay Race (6 players per team, 2 rounds can be with the same or different people)

Game 2- Tug of war, part 1 (15 players per team (7 women and 8 men)

Game 3- Rock, paper, scissors tournament (10 players per team)

Game 4- Tug of war, part 2/finals (15 players per team (7 women and 8 men)

T-shirt and ATK Distribution:

T-shirt and ATK distribution for those who have registered can be collected at the following stations on 19 December 2022.

1. SERD - Khun Wantana at Dean-SERD Office

2. SET - Khun Suwanne at Dean, SET Office

3. SOM and Centers

SOM - Ms. Chonchaba at SOM Building

RRC.AP - Ms. Naharuthai, at RRC.AP Office

AIT Extension and all centers - Mr. Songpon, 206, 2nd floor of AIT Extension

AIT Solution - Ms. Clarissa, AIT Solutions Office

4. Central Administration - OHRS Office

Attached is the event program.

Office of Human Resources Services

2) AIA Medical Insurance Coverage for 2022-2023

Dear AIA Members,

We are pleased to announce the renewal of our medical insurance with AIA. Please find below the coverage under the basic plan and the top options for you to choose. Kindly note that the dental coverage has now been increased to 2,500 Baht per year.

Top-up plans are available to provide employees the opportunity to increase their medical coverage. The additional premium for the selected top-up option must be paid by the employee through a one-time salary deduction which will be advised in a future payroll.

Employees can purchase a top-up plan for themselves but do not need to do so for their dependent(s). Dependent(s) can still be covered by the basic plan.
If you wish to purchase a top-up plan for your dependent(s), it should not be higher than your top-up plan i.e. an employee can buy Option 2 and dependent(s) should have either Option 1 or Option 2 only.
If you plan to purchase or upgrade your current top-up plan for your dependent(s), a health declaration form is required. AIA will assess the health declaration of your dependent(s) and reserves the right not to approve the top-up plan of the dependent(s). In that event, your dependent(s) will still be covered under the basic plan
Employees can not change from the basic plan to the top-up plan during the policy year (2022-2023)

Please register if: (click the link to register)

1. If you are currently under the basic plan and wish to purchase a top-up option.

2. If you are currently under any of the top-up options and wish to maintain it or change your option.

If you are currently under any of the top-up options and do not inform us, you will be provided with the basic plan only.

The registration deadline for top-up options is on 13th December 2022. For any inquiries please contact Khun Jirada by email (jirada@ait.ac.th).

3) 2022 Performance Evaluation System: Update of Process, Duration, and Timeline

To all Immediate Supervisors, Unit Directors of Centrally-Funded Staff Members, and Centrally-Funded Staff Members,

Following recent discussions, there are some changes to the Performance Evaluation process and timeline for 2022/23. Later today, we will be reopening Phase 2 of the 2022 Performance Evaluation to allow employees and immediate supervisors to re-visit and update and complete Phase 2. This Phase 2 will now remain open until the end of February 2023. The current Phase 3 will be closed; however, if you have already completed Phase 3, your inputs will be saved. For those who have yet to complete Phase 3, this process can be postponed and will need to be completed from April to May 2023. More details will follow closer to this date.

The next Performance Evaluation cycle will start on 1 July 2023, for the annual period from July 2023 to June 2024. This change of cycle is to coincide with the Institute's budget process in September/October each year.

Please be guided accordingly. Thank you.

4) December 31, 2022 closing announcement

Email from Finance Department on 16 November 2022

To ensure that there will be no overlapping of transactions between 2022 and 2023, please strictly adhere to the following guidelines:

1) 2022 Payments cut off

● All “approved” 2022 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2022) should be received by Finance Office by 22nd December 2022

● Please avoid any delay in submission of the above documents since Finance has a deadline to close the annual account. Delay in submission means your request for payment will not be able to charge to the 2022 budget.

2) Payroll

● Overtime cut off is 13th December.

● Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2022 must reach the Finance Office by 13th of December 2022 for accrual in 2022 account.

● Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.

● All completed documents for reimbursement/refund through salary should reach Finance before 13 December; if not, it will be paid together with January’s salary.

3) Purchase Requisition (PR) and Purchase Orders (PO)

Before issuing Purchase Requisition and Purchase Order in December 2022, please check whether works/services can be delivered/completed within the year 2022 or not. If yes, Purchase Requisition must be approved before 13th December 2022 and all Purchase Orders must be approved before 16th December 2022.

Work/service/Goods which cannot be completed/delivered by Suppliers/Contractors within 2022 will be charged to 2023 budget, even if Purchase Requisitions/Purchase Orders are issued in 2022. The external Auditor will not accept to record goods /services delivered in 2023 as transactions of 2022.

For materials/ services to be delivered in 2022, please request suppliers to submit their Suppliers’ invoices to the Finance Office by December 31 for recording in the 2022 account.

Note: There is a common misunderstanding that by simply placing Purchase Requisition (PR) or Purchase Order (PO) in 2022, it is sufficient to utilize the 2022 budget.

4) Settlement of outstanding Promissory Note and RTA

Please settle your Promissory note and RTA within 22nd December 2022.

5) Invoicing Income

● Schools/Units are requested to submit Requests pertaining to work/services performed for third parties in 2022 (e.g. fees recoverable from donors, income due from project sponsors) to the Finance Office by 22nd December 2022.

6) Internal Charges

● All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2022 have been completely updated by 22nd December 2022. Units which do not have the authority must submit the Internal Charge Form to the Finance Office by 22nd December 2022.

Other issues

7) Sponsored Projects under Fund 30

Schools/Cost centers must ensure that Form E has been completely issued for all closing projects in 2022. Please also provide the list of the completed projects (both Academic and non-Academic projects) to the Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.

For further enquiries, please contact:

● Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346

● Ms. Duangdao, Finance Manager Ext # 6342 (for Payment)

● Ms Sureeporn, Deputy Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order

5) AIT Official Public Holidays and Year-End Break for the Year 2023

In line with Institute policies, the following are the 14 designated official public holidays, and 6-day year-end break, for the year 2023.

Date	Month	Day	Holiday
2	January	Monday	New Year’s Day (substitute)
6	April	Thursday	Chakri Memorial Day
13	April	Thursday	Songkran Festival
14	April	Friday	Songkran Festival
17	April	Monday	Songkran Festival (substitute)
1	May	Monday	Labor Day
4	May	Thursday	Coronation Day
5	June	Monday	H.M. Queen Suthida's Birthday (substitute)
28	July	Friday	H.M. The King’s Birthday
1	August	Tuesday	Asarnha Bucha Day
14	August	Monday	H.M. The Queen Mother’s Birthday (substitute)
13	October	Friday	H.M. Late King Bhumibol Memorial Day
23	October	Monday	Chulalongkorn Memorial Day
5	December	Tuesday	Birthday Anniversary of H.M. the late King Bhumibol Adulyadej/Father’s Day
22	December	Friday	Year-End-Break
25	December	Monday	Year-End-Break
26	December	Tuesday	Year-End-Break
27	December	Wednesday	Year-End-Break
28	December	Thursday	Year-End-Break
29	December	Friday	Year-End-Break

Please be guided accordingly.

Office of Human Resources Services

B. Workshops/ Conferences

The 17th Asian Internet Engineering Conference

The 17th Asian Internet Engineering Conference (AINTEC), in cooperation with ACM SIGCOMM, provides an international technical forum for experts from industry and academia. AINTEC especially aims at addressing issues pertinent to the Asia and Pacific region, with vast diversities of socio-economic and networking conditions, while inviting high quality and recent research results from the Internet research community at large. AINTEC 2022 follows the previous sixteen successful editions. The conference is single-track and features a technical program with significant opportunities for individual and small-group discussions among a diverse set of participants. The technical sessions will include invited talks by leading experts, presentations of papers, demos, and posters.

For more details: https://interlab.ait.ac.th/aintec2022/

C. Visitors/ MoU/ Agreement S

D. Faculty & Staff Travel

Mr. Jonathan Brenes Salazar, RRCC.AP/ San Jose, Costa Rica/ 11 Dec 2022 - 17 January 2023

Prof. Sangam Shrestha, SET / Chicago, USA/ 9 - 18 December 2022

Dr. Indrajit Pal, SERD/ Kolkata, India/ 16 - 22 December 2022

Anirban Mukhopadhyay/ Kolkata, India/ 16 - 22 December 2022

Prof. Weerakorn Ongsakul, SERD/ Japan/ 29 January - 3 February 2023

Dr. Adisorn Lertsinsrubtavee, intERLab / Hiroshima, Japan/ 18 - 21 December 2022

Prof. Anil Kumar Anal, SERD/ Kathmandu, Nepal/ 8 December 2022- 6 January 2023

Dr. Ram C. Bhujet, SERD/ Kathmandu, Nepal/ 24 December 2022 - 9 January 2023

Prof. Indrajit Pal, SERD/ Kolkata, India/ 16 - 22 December 2022

Dr. Attapongse Taparugssanagorn/ London , UK/ 1 - 31 January 2023

E. Classifieds (jobs)

Position: Faculty at SOM
Ref: 6/ 22
Deadline: 3 January 2023
http://www.hro.ait.ac.th/job/show/816

Position: Assistant/ Associate Professor (SERD/ DDS/ UIS)
Ref: 2/ 22
Deadline: 15 December 2022
http://www.hro.ait.ac.th/job/show/770

Position: Head of Climate Change Cluster (RRC-AP)
Ref: 62/ 22
Deadline: 23 December 2022

http://www.hro.ait.ac.th/job/show/818

Position: IT Assistant Officer, intERLab
Ref: 58/ 22
Deadline: 31 December 2022
http://www.hro.ait.ac.th/job/show/812

Position: Driver (for the President)
Ref: 62/ 22
Deadline: 14 December 2022
http://www.hro.ait.ac.th/job/show/817

Published Weekly

WEEK # 50, 19 - 22 December, 2022

5) AIT Official Public Holidays and Year-End Break for the Year 2023

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