WEEK #52: 25 Dec. 2017 – 2 Jan. 2018
In this issue:
AIT will close for the yearend break from 23 Dec. 2017 – 1 Jan. 2018. The Institute will reopen on 2 January 2018. Season’s Greetings & Happy New Year.
(i) Concessionaires, Cafeteria and SU Snack Bar Year End Holiday 2017-2018
Email from Auxiliary Services: 19 Dec. 2017
Please be informed of the year-end holiday schedule for Concessionaires, AIT Cafeteria and SU Snack Bar as follows:
Concessionaires, Cafeteria and SU Snack Bar
Year End Holiday Schedule 2017-2018
| Shops | Closed Dates |
|---|---|
| Arcade: | |
| Bookstore | 28 Dec. 17 – 1 Jan. 18 |
| Kung Salon | 31 Dec. 17 – 1 Jan. 18 |
| Line Thai Massage | 31 Dec. 17 – 1 Jan. 18 |
| Aston Shop | 25 Dec. 17 – 1 Jan. 18 |
| Chill Chill Shop | 30 Dec. 17 – 1 Jan. 18 |
| UFM Bakery | 1 Jan.18 |
| Jammy Minimart | 30 Dec. 17 – 1 Jan. 18 |
| SVOA | 1- 2 Jan. 18 |
| Chittinan Hair Cut | 29 Dec. 17 – 3 Jan. 18 |
| So Good Café | 30 Dec. 17 – 1 Jan. 18 |
| Sari Sari | 25 Dec. 17 – 3 Jan. 18 |
| Thai-Inter Food | 25 Dec. 17 – 1 Jan.18 |
| Others: | |
| Travel Click | 30 Dec. 17 – 2 Jan. 18 |
| Hom Krun Coffee | 31 Dec. 17 – 1 Jan. 18 |
| Easy House | 31 Dec. 17 – 2 Jan. 18 |
| Yupin Grocery | OPEN |
| Vichai Laundry | 25 Dec. 17 – 2 Jan. 18 |
| SU Photocopy | 25 Dec. 17 – 1 Jan. 18 |
| Bicycle Shop | 30 Dec. 17 – 1 Jan. 18 |
| Kai Yang Ha Dao | 29 Dec. 17 – 2 Jan. 18 |
| Photocopy Library | 25 Dec. 17 – 1 Jan. 18 |
| Bahay Kubo Kainan | 18 Dec. 17 – 7 Jan. 18 |
| Kiosk West End | 29 Dec. 17 – 2 Jan. 18 |
| Inthanin Coffee | 30 Dec. 17 – 1 Jan. 18 |
| Lawson 108 | OPEN |
| 7 eleven | OPEN |
| Coffee Lounge: | |
| Coffee Lounge Extension | 25 Dec. 17 – 1 Jan. 18 |
| Coffee Lounge SET | 25 Dec. 17 – 1 Jan. 18 |
| Coffee Lounge Energy | 25 Dec. 17 – 1 Jan. 18 |
| Coffee Lounge AFE | 25 Dec. 17 – 1 Jan. 18 |
| Coffee Lounge SOM | 25 Dec. 17 – 1 Jan. 18 |
| Coffee Lounge ISE | 25 Dec. 17 – 1 Jan. 18 |
| AIT Cafeteria: | |
| Asian Food | 31 Dec. 17 – 1 Jan. 18 |
| Thai Food | 30 Dec. 17 – 1 Jan. 18 |
| Too Noodles | 28 Dec. 17 – 3 Jan. 18 |
| Taste of Asia Food | 31 Dec. 17 – 1 Jan. 18 |
| Saras | 19 Dec. 17 – 16 Jan. 18 |
| Western Food | 29 Dec. 17 – 1 Jan. 18 |
| Thai Dessert and Drinks | 30 Dec. 17 – 1 Jan. 18 |
| Nica’s Crepe | 25 Dec. 17 – 1 Jan. 18 |
| SU Snack Bar: | |
| SU Snack Bar | 31 Dec. 17 to 1 Jan. 18 |
| SU Beverage | OPEN |
| Lanka Food | OPEN |
| Royal Halal | OPEN |
(ii) AIT Official Holiday 2018
Email from Office of Human Resources Services: 23 Nov. 2017
AIT Management Team has approved AIT Official Holiday 2018 as follows:
January
1 Mon New Year's Day
March
1 Thu Makha Bucha Day
April
6 Fri Chakri Memorial Day
13 Fri Songkran Festival
16 Mon Substitute for Songkran Festival
May
1 Tue National Labor Day
29 Tue Visakha Bucha Day
July
27 Fri Asalaha Bucha Day
30 Mon Substitute for H.M. the King's Birthday
August
13 Mon Substitute for H.M. the King's Mother Birthday
October
15 Mon Substitute for H.M. late King Bhumibol Memorial Day
23 Tue Chulalongkorn Memorial Day
December
5 Wed Birthday Anniversary of H. M. late King's Bhumibol
25 Tue Year-End Break
26 Wed Year-End Break
27 Thu Year-End Break
28 Fri Year-End Break
29 Sat Year-End Break
30 Sun Year-End Break
31 Mon Year-End Break
(iii) Confirmed Notes AIT Management 16 Nov 2017; new and Revised P&Ps
At its meeting yesterday, the AIT Management confirmed the notes of its 16 November 2017 meeting, which are now Intranet-published at AIT Management Confirmed Meeting Notes , as well as attached herewith for easy reference.
Through the endorsement of the AIT Management, the President approved the following new and revised Institute Policy and Procedure (P&P) Statements, with immediate effect:
§ (new) AA-1-2-8 Risk Management
To put in place a Risk Management System for identifying and assessing risks, and selecting and implementing risks mitigating measures.
§ (revised) AA-2-1-5 Academic Curriculum Structure
§ (revised) AA-2-1-6 School of Management Academic Curriculum Structure and Program Requirements
Students will have options to do either a 6-credit Project or six (6) credits of Electives towards the MBA degree program minimum requirement of 36 credits (coursework or project option) or 48 credits (research study option).
§ (revised) PA-4-1-1 Faculty Status
(V.D.1.) To allow for professional continuity, current faculty members meeting the eligibility criteria in section V.C. above will be offered appointments as Distinguished Adjunct Faculty / Professor (DAF/DAP) six months prior to their mandatory retirement from the Institute after reaching the age of 60 years.
§ (revised) PA-4-1-2 Engagement of Faculty and Staff beyond the age of 60
(IV.B.3.) As soon as there is a break in the retired employee’s full-time employment with the Institute, half (50%) of his/her accumulated unused PDF will be disbursed to the retired employee at the time of his/her retirement. The other half (50%) will be credited to his/her Responsibility Center to support the professional development of new faculty members.
These new and revised P&P statements are Intranet-published at Policies and Procedures , as well as attached herewith for easy reference.
(iv) Survey on Auxiliary Services Concessionaires
Email from Auxiliary Services: 14 Dec. 2017
Dear AIT Community,
To facilitate on how effective the services provided by Auxiliary Services Concessionaries, we are requesting the community to express their views on how these services were conducted by participating in the survey. Please note that this would also help us to correct and improve their performance to serve in a better way.
Thus survey link,
https://goo.gl/forms/595Tc1n9WMBqsaqZ2
For those of you who assist us with this survey, as a gesture of thanks, there will be a raffle draw (winner to be announced later) and prizes at stake as follows:
1st Price = 2 (Two) Power Bank (eloop 11000 mAh)
2nd Price = 2 (Two) Bluetooth Speaker
3rd Price = 2 (One) 64 GB Thumb Drive
4th Price = 3 (One) 32 GB Thumb Drive
Consolation Price = 10 (Ten) Beverage Coupon for 2 persons valued at 65.00 Baht each at Hom Krun Coffee
Survey has started from 14 December until 31 December 2017.
(v) Student contest: The Trail by VINCI Construction
Email from AIT Solutions: 22 Nov. 2017
We are delighted to announce the launch of a student contest The Trail by VINCI Construction “Imagine tomorrow's construction industry.”
Innovate in one of these three fields:
· The construction site of the future
· Sustainable construction and resilience
· Cities above and under cities
This competition has 2 phases:
Part 1: an online challenge on Agorize platform to attract students and where they can submit their innovative projects “Imagine the construction industry of tomorrow”
Part 2: an outdoors sports challenge to take place in Annecy, France
Timeline:
Online Challenge (Ideation): 20 Nov 2017 - 18 Mar 2018
Voting: 20 Mar 2018 - 03 Apr 2018
Local awards: 04 Apr 2018 - 04 May 2018
The local ceremony for Asia will be organized in Singapore and will gather the 3 best Asian teams.
Please check out the website for more information:
https://www.agorize.com/en/challenges/thetrail
If you are interested to join, let Innovation Lab [ilab] help you. You can send us your presentation before you submit online and our experts can give you feedback. Kindly send to ilab.solutions@ait.asia
(vi) December 31, 2017 closing announcement
Email from Finance Department: 7 Nov. 2017
To ensure that AIT completely record the 2017 transactions in this year and not delay to 2018, please strictly follow the guidelines:
1) 2017 Payments cut off
● All “approved” 2017 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2017) should be received by Finance Office by 22nd December 2017.
● Please avoid any delay submission of the above documents since Finance has deadline to close the yearly account. Delay submission means your request for payment will not be able to charge to 2017 budget and neither to 2018.
2) Payroll
● Overtime cut off is 13th December.
● Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2017 must reach Finance Office by 13th of December 2017 for reserving in 2017 account.
● Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.
3) Purchase Requisition (PR) and Purchase Orders (PO)
Before issuing Purchase Requisition and Purchase Order in December 2017, please check whether works/services can be delivered/completed within the year 2017 or not. If yes, Purchase Requisition must be approved before 13th December 2017 and all Purchase Orders must be approved before 19th December 2017.
Any work/service which cannot be completed within 2017, Purchase Requisition and Purchase Order must be issued in 2018 and will be charged to 2018 budget. External Auditor will not accept to record goods /services delivered in 2018 in the year 2017.
For materials/ services to be delivered in 2017, please request suppliers to submit their Suppliers’ invoices to Finance office by December 31 for recording in 2017 account.
Note: There is a frequent misunderstanding that by placing Purchasing Requisition (PR) or Purchase Order (PO) in 2017, it is sufficient to utilize the 2017 budget. This is not possible unless goods/services are delivered in 2017, not 2018.
4) Settlement of outstanding Promissory Note and RTA
Please settle your Promissory note and RTA within 22nd December 2017.
5) Invoicing Income
● Schools/Units are requested to submit all billing requests pertaining to work/services performed for third parties in 2017 (e.g. fees recoverable from donors, income due from project sponsors) to Finance Office by 22nd December 2017.
6) Internal Charges
● All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2017 have been completely updated by 22nd December 2017. Units which do not have the authority must submit the Internal Charge Form to Finance Office by 22nd December 2017.
Other issue
7) Sponsored Projects under Fund 30
Schools/cost centers to ensure Form E has been completely issued for all closing projects within 2017. Please also provide the list of the completed projects (both Academic and non-Academic projects) to Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.
For further enquiries please contact:
● Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346
● Ms. Chirapar, Finance Manager Ext # 6342 (for Payment)
● Ms Pakkamol, Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order)
We again would like to ask for your help. The next visit for blood donation is scheduled on Wednesday, 6th December 2017, 9:00 - 11:30 a.m. at the parking lot in front of the AIT Conference Center.
Give blood! You'll experience a fulfilling sense of contribution. And the donation process isn't time-consuming. It only takes about half an hour.
On behalf of needy patients whose lives you may save, we would like to thank you very much for your time and support.
(i) SEMINARS / CONFERENCES
(a) International Exposure Program on “Housing, Water Supply and Estate Infrastructure Development”: 23 – 29 Dec. 2017
AIT Extension will be organizing an international exposure program in Thailand on “Housing, Water Supply and Estate Infrastructure Development” from 23-29 December 2017.
Senior officials from Uva Provincial Ministry of Road Development, Housing and Water Supply, Estate Infrastructure and Cooperatives in Sri Lanka will participate in the program. The purpose of the program is to learn about the policies and successful development projects to provide affordable housing facilities for the homeless, urban poor or deprived communities. The cohort also aims to learn about best practices in the management of water supply, as well as industrial estates.
(i) Electricity Shutdown for moving Substation # 1 – Tuesday, 26 Dec. 2017
Email from OFAM: 21 Dec. 2017
We were informed by AIT Campus Development team that they will move the substation #1 and transformer to new substation on Tuesday, 26th December 2017. During the process, the main electricity supply will be shut off, thus will affect the whole campus with details as follows:
Task: Remove old main electricity supply cable
Time: 8:00 – 9:30 a.m.
Affected Area: All buildings in AIT
Generator Support: RCC/ AIT Extension Bldg., Outreach, AITCC, AARM, Ambient Lab, SU Snack bar, Cafeteria and Lawson 108
Task: Move transformer and equipment to new sub-station#1
Time: 8:00 a.m. – 8:00 p.m.
Affected Area: Security Office (Gate 1), Street lights, Admin Bldg., Amateur Radio Room, SU Snack bar, Cafeteria, Lawson 108, Dorm A-Dorm K, AITCC, Arcade, AIT Extension Bldg., Outreach, Satellite Station
Generator Support: RCC/ AIT Extension Bldg., Outreach, AITCC, SU Snack bar, Cafeteria, Lawson 108
(ii) New AITCC Annex & renovation of car park near Arcade
A new AITCC Annex building will be constructed opposite to AIT swimming Pool/AIT Solutions. The construction work will start from 1 October 2017 and expected to be completed by April 2018. To prepare the area for construction, the car park area opposite to swimming pool/AIT Solutions will be demolished partially and a new sewage line will be laid from Arcade area.
During the process of this work, the area will be barricaded and there might be some disturbance as well as noise.
Please be also informed that currently partial section of car park area opposite to Arcade is being renovated. It may take a week to complete the work and the area will be closed.
Prof. Nguyen Thi Kim Oanh / Louisiana and San Francisco, USA / 11 December 2017 – 22 January 2018
Dr. Apichon Witayangkurn / Chiangmai, Thailand / 13 – 14 December 2017*
Prof. Mukand Singh Babel / Hyderabad, India / 14 – 18 December 2017*
Dr. Shah Syed Faizul Hassan / Lahore, Islamabad, Pakistan / 14 – 24 December 2017*
Prof. Weerakorn Ongsakul / Malaysia / 17 – 18 December 2017*
Mr. Qi Xinjian / Kunming, China / 17 – 31 December 2017
Prof. Kyoko Kusakabe / Champasak, Laos / 18 – 23 December 2017
Dr. B.H.W. Hadikusumo / Vietnam / 18 – 25 December 2017
Mr. Thaung Htut Aung / Yangon, Myanmar / 18 – 29 December 2017
*(Staff or faculty member travelled and returned to AIT prior to documentation received for publication)
Position: Technical Staff (Technician) (School of Environment, Resources & Development)
Ref. No. 45/17
Deadline: 31 December 2017
Faculty Position (School of Engineering & Technology)
Ref. No. Fac 04/2017
Deadline: 15 January 2018
http://www.hro.ait.ac.th/job/show/484
Position: Administrative Staff (Webmaster) (Office of the Media & Communications)
Ref. No. 51/17
Deadline: 15 January 2018
http://www.hro.ait.ac.th/job/show/485
Position: Administrative Staff (Social Media and Promotions Coordinator) (Office of the Media & Communications)
Ref. No. 52/17
Deadline: 15 January 2018
http://www.hro.ait.ac.th/job/show/486
Position: Administrative Staff (Accommodation Manager) (Office of Facilities and Assets Management )
Ref. No. 53/17
Deadline: 15 January 2018
http://www.hro.ait.ac.th/job/show/487
Position: Administrative Staff (Accommodation Clerk/Assistant Accommodation Officer) (Office of Facilities and Assets Management )
Ref. No. 54/17
Deadline: 15 January 2017
http://www.hro.ait.ac.th/job/show/488
Position: Administrative Staff (Cafeteria Supervisor) (Office of Facilities and Assets Management )
Ref. No. 55/15
Deadline: 15 January 2017
http://www.hro.ait.ac.th/job/show/489
Position: Director/PRINCIPAL for AIT INTERNATIONAL SCHOOL (AIT International School)
Ref. No. 50/2017
Deadline: 31 January 2018
http://www.hro.ait.ac.th/job/show/483
Faculty Position (School of Engineering & Technology)
Ref. No. 04/2017
Deadline: 15 February 2018
http://www.hro.ait.ac.th/job/show/484