AIT Campus Bulletin

In this issue:

A. Announcements 

B. Workshops/ Conferences

C. Visitors/ MoU/ Agreement Signing 

D. Faculty & Staff Travel

1. AIT 2022 Year-End-Party

We are excited to invite you all to the biggest event of the year with music, songs, laughter, games, surprises, and prizes waiting for you.

Yes, you heard it right! We are going to hold an AIT 2022 Year-End-Party. With the tough years we have had due to Covid-19, our theme this year is “Resilience in Diversity”.

Let’s all be excited, get ready to dance, bring your drums, and let us hear your cheers as we gather together at the small football field behind the Administration Building on Tuesday, 20 December 2022

Find your team color here!

SERD - Orange

SET  -  Pink 

SOM and Centers – Blue

Central Administration - Purple

Come and join and be a part of this exciting event, register online.  Unit/Department Secretaries are requested to assist their colleagues who may not have computer access to help them register online.  Please use your AIT email account.

Watch out for more announcements!   

Office of Human Resources Services

2) AIA Medical Insurance Coverage for 2022-2023

Dear AIA Members,

4) December 31, 2022 closing announcement

Email from Finance Department on 16 November 2022

To ensure that there will be no overlapping of transactions between 2022 and 2023, please strictly adhere to the following guidelines:

1)      2022 Payments cut off

●        All “approved” 2022 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2022) should be received by Finance Office by 22nd December 2022

●        Please avoid any delay in submission of the above documents since Finance has a deadline to close the annual account. Delay in submission means your request for payment will not be able to charge to the 2022 budget.

2)      Payroll

●        Overtime cut off is 13th December.

●        Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2022 must reach the Finance Office by 13th of December 2022 for accrual in 2022 account.

●        Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.

●        All completed documents for reimbursement/refund through salary should reach Finance before 13 December; if not, it will be paid together with January’s salary.

3)      Purchase Requisition (PR) and Purchase Orders (PO)

Before issuing Purchase Requisition and Purchase Order in December 2022, please check whether works/services can be delivered/completed within the year 2022 or not.  If yes, Purchase Requisition must be approved before 13th December 2022 and all Purchase Orders must be approved before 16th December 2022.

Work/service/Goods which cannot be completed/delivered by Suppliers/Contractors within 2022 will be charged to 2023 budget, even if Purchase Requisitions/Purchase Orders are issued in 2022. The external Auditor will not accept to record goods /services delivered in 2023 as transactions of 2022.

For materials/ services to be delivered in 2022, please request suppliers to submit their Suppliers’ invoices to the Finance Office by December 31 for recording in the 2022 account.

Note: There is a common misunderstanding that by simply placing Purchase Requisition (PR) or Purchase Order (PO) in 2022, it is sufficient to utilize the 2022 budget.

4)      Settlement of outstanding Promissory Note and RTA

     Please settle your Promissory note and RTA within 22nd December 2022.                                                                                       

5)      Invoicing Income

●        Schools/Units are requested to submit Requests pertaining to work/services performed for third parties in 2022 (e.g. fees recoverable from donors, income due from project sponsors) to the Finance Office by 22nd December 2022.

6)      Internal Charges

●        All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2022 have been completely updated by 22nd December 2022. Units which do not have the authority must submit the Internal Charge Form to the Finance Office by 22nd December 2022.

Other issues

7)      Sponsored Projects under Fund 30

Schools/Cost centers must ensure that Form E has been completely issued for all closing projects in 2022. Please also provide the list of the completed projects (both Academic and non-Academic projects) to the Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.

For further enquiries, please contact:

●        Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346

●        Ms. Duangdao, Finance Manager Ext # 6342 (for Payment)

●        Ms Sureeporn, Deputy Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order

5) AIT Official Public Holidays and Year-End Break for the Year 2023

In line with Institute policies, the following are the 14 designated official public holidays, and 6-day year-end break, for the year 2023. 

Please be guided accordingly.

Office of Human Resources Services 

B. Workshops/ Conferences  

The 17th Asian Internet Engineering Conference

The 17th Asian Internet Engineering Conference (AINTEC), in cooperation with ACM SIGCOMM, provides an international technical forum for experts from industry and academia. AINTEC especially aims at addressing issues pertinent to the Asia and Pacific region, with vast diversities of socio-economic and networking conditions, while inviting high quality and recent research results from the Internet research community at large. AINTEC 2022 follows the previous sixteen successful editions. The conference is single-track and features a technical program with significant opportunities for individual and small-group discussions among a diverse set of participants. The technical sessions will include invited talks by leading experts, presentations of papers, demos, and posters.

For more details: https://interlab.ait.ac.th/aintec2022/

C. Visitors/ MoU/ Agreement Signing 

  The MoU Signing Ceremony with the International Union for Conservation of Nature and Natural Resources (IUCN) scheduled on Friday, 16 December 2022 at 15:00 hrs in Room 210, Administration Building. 

D. Faculty & Staff Travel

Mr. Jonathan Brenes Salazar, RRCC.AP/ San Jose, Costa Rica/ 11 Dec 2022 - 17 January 2023

Prof. Sangam Shrestha, SET / Chicago, USA/ 9 - 18 December 2022

Dr. Kuo Chieh Chao, SET/ Japan / 8 - 15 December 2022

Dr. Indrajit Pal, SERD/ Kolkata, India/ 16 - 22  December 2022

Anirban Mukhopadhyay/ Kolkata, India/ 16 - 22 December 2022

Prof. Weerakorn Ongsakul, SERD/ Japan/ 29 January - 3 February 2023

Dr. Adisorn Lertsinsrubtavee, intERLab / Hiroshima, Japan/ 18 - 21 December 2022

Prof. Anil Kumar Anal, SERD/ Kathmandu, Nepal/ 8 December 2022- 6 January 2023

Dr. Ram C. Bhujet, SERD/ Kathmandu, Nepal/ 24 December 2022  - 9 January 2023

Dr. Indrajit Pal, SERD/ Phanom Penh, Cambodia/ 12  - 15 December 2022

Prof. Indrajit Pal, SERD/ Kolkata, India/ 16 - 22 December 2022

 E. Classifieds (jobs) 

Position: Faculty at SOM
Ref: 6/ 22
Deadline: 3 January 2023
http://www.hro.ait.ac.th/job/show/816

Position: Assistant/ Associate Professor (SERD/ DDS/ UIS)
Ref: 2/ 22
Deadline: 15 December 2022
http://www.hro.ait.ac.th/job/show/770

Position: Head of Climate Change Cluster (RRC-AP)
Ref: 62/ 22
Deadline: 23 December 2022

http://www.hro.ait.ac.th/job/show/818