AIT Campus Bulletin

In this issue:

A. Announcements 

B. Workshops/ Conferences

C. Visitors/ MoU/ Agreement Signing 

D. Faculty & Staff Travel

1) Join the Pitch Competition to tackle climate change, get a chance to win 20,000 Baht

Registration deadline extended until December 8!

Climate change is the biggest challenge to achieving sustainable development, and it threatens the future of millions of people, especially the disadvantaged.

But in every crisis, there is an opportunity. If we think of small solutions locally to combat this global problem then we create opportunities for a better life for people in our community.

Pitch your solutions for climate change resilience and get a chance to win 20,000 baht!

Submit a pitch deck (5-10 slides) containing the following:
- What is the specific problem you are trying to solve? (e.g. plastic/food waste)
- What is the solution you are proposing? (e.g. renewable energy)
- Who are your target customers/ audience? (e.g. female, 20-40 years old, working in the city)
- What is your ask? (Specify your needs to achieve your goals)
- How is your solution different from competitors?

Submit your pitch deck now 

 https://forms.gle/8nL5UQ6Grh94w8gQA

You can also join the program as an audience and vote for your favorite pitch!

Snacks and refreshments will be served at the venue during the coffee break.

 REGISTER

 

Workshop, entitled “Technological and Industrial Solutions for Climate Change Resilience” 

We would like to invite you to join a dynamic hybrid workshop designed for YOU to identify problems and co-create solutions for disadvantaged communities. We’ll focus on strategies to help fight social and economic inequalities, biodiversity loss, and overall unsustainable consumption and production to preserve natural resources. The interactive workshop, entitled “Technological and Industrial Solutions for Climate Change Resilience,” organized by the Asian Institute of Technology (AIT) through the Entrepreneurship Center, with support from the Oak Foundation, will be hosted on Friday, 18 November (part 1) and Friday, 9 December (part 2) 2022, from 2:30 – 5:00 PM.

Are you excited to join? Please register here: https://bit.ly/3DRkLaj

 

2. AIT 2022 Year-End-Party

We are excited to invite you all to the biggest event of the year with music, songs, laughter, games, surprises, and prizes waiting for you.

Yes, you heard it right! We are going to hold an AIT 2022 Year-End-Party. With the tough years we have had due to Covid-19, our theme this year is “Resilience in Diversity”.

Let’s all be excited, get ready to dance, bring your drums, and let us hear your cheers as we gather together at the small football field behind the Administration Building on Tuesday, 20 December 2022

Find your team color here!

SERD - Orange

SET  -  Pink 

SOM and Centers – Blue

Central Administration - Purple

Come and join and be a part of this exciting event, register online.  Unit/Department Secretaries are requested to assist their colleagues who may not have computer access to help them register online.  Please use your AIT email account.

Watch out for more announcements!   

Office of Human Resources Services

 

3) December 31, 2022 closing announcement

Email from Finance Department on 16 November 2022

To ensure that there will be no overlapping of transactions between 2022 and 2023, please strictly adhere to the following guidelines:

1)      2022 Payments cut off

●        All “approved” 2022 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2022) should be received by Finance Office by 22nd December 2022

●        Please avoid any delay in submission of the above documents since Finance has a deadline to close the annual account. Delay in submission means your request for payment will not be able to charge to the 2022 budget.

2)      Payroll

●        Overtime cut off is 13th December.

●        Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2022 must reach the Finance Office by 13th of December 2022 for accrual in 2022 account.

●        Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.

●        All completed documents for reimbursement/refund through salary should reach Finance before 13 December; if not, it will be paid together with January’s salary.

3)      Purchase Requisition (PR) and Purchase Orders (PO)

Before issuing Purchase Requisition and Purchase Order in December 2022, please check whether works/services can be delivered/completed within the year 2022 or not.  If yes, Purchase Requisition must be approved before 13th December 2022 and all Purchase Orders must be approved before 16th December 2022.

Work/service/Goods which cannot be completed/delivered by Suppliers/Contractors within 2022 will be charged to 2023 budget, even if Purchase Requisitions/Purchase Orders are issued in 2022. The external Auditor will not accept to record goods /services delivered in 2023 as transactions of 2022.

For materials/ services to be delivered in 2022, please request suppliers to submit their Suppliers’ invoices to the Finance Office by December 31 for recording in the 2022 account.

Note: There is a common misunderstanding that by simply placing Purchase Requisition (PR) or Purchase Order (PO) in 2022, it is sufficient to utilize the 2022 budget.

4)      Settlement of outstanding Promissory Note and RTA

     Please settle your Promissory note and RTA within 22nd December 2022.                                                                                       

5)      Invoicing Income

●        Schools/Units are requested to submit Requests pertaining to work/services performed for third parties in 2022 (e.g. fees recoverable from donors, income due from project sponsors) to the Finance Office by 22nd December 2022.

6)      Internal Charges

●        All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2022 have been completely updated by 22nd December 2022. Units which do not have the authority must submit the Internal Charge Form to the Finance Office by 22nd December 2022.

Other issues

7)      Sponsored Projects under Fund 30

Schools/Cost centers must ensure that Form E has been completely issued for all closing projects in 2022. Please also provide the list of the completed projects (both Academic and non-Academic projects) to the Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.

For further enquiries, please contact:

●        Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346

●        Ms. Duangdao, Finance Manager Ext # 6342 (for Payment)

●        Ms Sureeporn, Deputy Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order

 

 

4) AIT Official Public Holidays and Year-End Break for the Year 2023

In line with Institute policies, the following are the 14 designated official public holidays, and 6-day year-end break, for the year 2023. 

Date	Month	Day	Holiday
2	January	Monday	New Year’s Day (substitute)
6	April	Thursday	Chakri Memorial Day
13	April	Thursday	Songkran Festival
14	April	Friday	Songkran Festival
17	April	Monday	Songkran Festival (substitute)
1	May	Monday	Labor Day
4	May	Thursday	Coronation Day
5	June	Monday	H.M. Queen Suthida's Birthday (substitute)
28	July	Friday	H.M. The King’s Birthday
1	August	Tuesday	Asarnha Bucha Day
14	August	Monday	H.M. The Queen Mother’s Birthday (substitute)
13	October	Friday	H.M. Late King Bhumibol Memorial Day
23	October	Monday	Chulalongkorn Memorial Day
5	December	Tuesday	Birthday Anniversary of H.M. the late King Bhumibol Adulyadej/Father’s Day
22	December	Friday	Year-End-Break
25	December	Monday	Year-End-Break
26	December	Tuesday	Year-End-Break
27	December	Wednesday	Year-End-Break
28	December	Thursday	Year-End-Break
29	December	Friday	Year-End-Break

Please be guided accordingly.

Office of Human Resources Services 

 

 

B. Workshops/ Conferences  

1) International Symposium in Pattaya, 8-10 Dec 2022

Email was sent on behalf of the School of Engineering and Technolog on 24 August 2022.

I would like to invite you to participate in the 1st International Symposium on ONE HEALTH, ONE WORLD (OHOW). This is the first one in its series. The Symposium is initiated and organized by AIT and the University of Tokyo. 

The scope of the Symposium covers many subjects, which include, for example,

• Urban Safety & Disaster Mitigation,
• Pollution and environmental risk management,
• Climate change and water resources,
• Pandemic and public health issues,
• Biodiversity, wildlife and terrestrial ecosystems,
• Carbon emissions

You might be interested to share your work on these subjects in this Symposium. There will be many researchers from the University of Tokyo joining this Symposium.

Only an extended abstract is required (a full paper is not required), and the deadline is September 16th, 2022 (about 4- 5 weeks from now). The deadline is not rigid. All these abstracts will be open to the public after the symposium.

The venue is Pattaya. Most likely it will be a good hotel in Jomtien Beach. All participants and their family can enjoy it.

The registration fee is quite low: 150 US$ for domestic participants (Thai & non-Thai) and 50 US$ for domestic students (Thai & non-Thai).

It is a 2-day symposium followed by a one-day technical/cultural tour.

Please also help promote this symposium by distributing the attached symposium brochure to your colleagues and those who might be interested.

Thank you very much & looking forward to seeing you in the Symposium.

 

2) The 17th Asian Internet Engineering Conference

The 17th Asian Internet Engineering Conference (AINTEC), in cooperation with ACM SIGCOMM, provides an international technical forum for experts from industry and academia. AINTEC especially aims at addressing issues pertinent to the Asia and Pacific region, with vast diversities of socio-economic and networking conditions, while inviting high quality and recent research results from the Internet research community at large. AINTEC 2022 follows the previous sixteen successful editions. The conference is single-track and features a technical program with significant opportunities for individual and small-group discussions among a diverse set of participants. The technical sessions will include invited talks by leading experts, presentations of papers, demos, and posters.

For more details: https://interlab.ait.ac.th/aintec2022/

 

 

 

C. Visitors/ MoU/ Agreement Signing 

 

 

 

 

 

 

 

D. Faculty & Staff Travel

 

Mr. Jonathan Brenes Salazar, RRCC.AP/ San Jose, Costa Rica/ 11 Dec 2022 - 17 January 2023

Prof. Sangam Shrestha, SET / Chicago, USA/ 9 - 18 December 2022

Prof. Weerakorn Ongsakul, SERD/ Cha Am, Thailand/ 7 - 10 December 2022

Ms. Watcharathorn Chantinathorn/ Cha Am, Thailand/ 6 - 11 December 2022

Dr. Kuo Chieh Chao, SET/ Japan / 8 - 15 December 2022

Dr. Indrajit Pal, SERD/ Kolkata, India/ 16 - 22  December 2022

Anirban Mukhopadhyay/ Kolkata, India/ 16 - 22 December 2022

Dr. Manzul K. Hazarika, GIC/ Lao PDR/ 5 - 6 December 2022

Prof. Weerakorn Ongsakul, SERD/ Japan/ 29 January - 3 February 2023

Prof. Kyoko Kusakabe, SERD/ Phnom Phen, Cambodia/ 5 - 6 December 2022

Prof. Kyoko Kusakabe, SERD / Trang, Thailand/ 9 -10 December 2022

Ms. Nussarin Sudrohman/ Pattaya, Thailand/ 8 - 10 December 2022

Dr. Adisorn Lertsinsrubtavee, intERLab / Chiang Rai, Thailand/ 6 - 10  December 2022

Dr. Adisorn Lertsinsrubtavee, intERLab / Hiroshima, Japan/ 18 - 21 December 2022

Dr. Preechai Mekbungwan, intERLab / Chiang Rai, Thailand/ 6 - 10  December 2022

Mr. Raunak Mukhia, intERLab / Chiang Rai, Thailand/ 6 - 10  December 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 E. Classifieds (jobs) 

 

Position: Faculty at SOM
Ref: 6/ 22
Deadline: 3 January 2023
http://www.hro.ait.ac.th/job/show/816

Position: Assistant/ Associate Professor (SERD/ DDS/ UIS)
Ref: 2/ 22
Deadline: 15 December 2022
http://www.hro.ait.ac.th/job/show/770

Position: Deputy Director, OPIA
Ref: 60/ 22
Deadline: 7 December 2022

http://www.hro.ait.ac.th/job/show/814