WEEK #50: 10 – 16 December 2018
In this issue:
(i) AIT’s 130th Graduation: 14 Dec. 2018
The 130th Graduation of the Asian Institute of Technology (AIT) will be held on 14 December 2018 from 09:00-12:00 hours at the Robert B Banks Auditorium, AIT Conference Center.
More details: https://www.ait.ac.th/event/130th-graduation/
(ii) Broadcast of the 130th Graduation Ceremony
Email from AIT Helpdesk (7 Dec. 2018)
The 130th Graduation Ceremony will be live broadcasted on Internet on 14 December 2018, starting from 10:00 hrs. from the following URL:
(iii) Orientation Day for New Students: 4 Jan. 2019
Orientation Day will be organized on 4 January 2018 for new students joining AIT at Robert B. Banks Auditorium.
(iv) AIT is Hosting ICC U19 Cricket World Cup Matches
AIT Cricket Grounds are once again the venue of the International Cricket Council (ICC) matches. Only two cricket grounds in Bangkok host these matches and AIT is one of them.
The ICC Under-19 are important since they provide the first opportunity to young cricketers to play in an international tournament.
Today Oman plays Bhutan from 09:30 hours.
Schedule of Matches at AIT
09 December (Sunday) Oman vs Bhutan
10 December (Monday) Thailand vs Qatar
12 December (Wednesday) Thailand vs Bhutan
13 December (Thursday) Saudi Arabia vs Qatar
14 December (Friday) Bhutan vs Qatar
16 December (Sunday) Semi-Final (II)
17 December (Monday) 3rd Place Playoff
(v) AIT Library User Satisfaction Survey 2018
Email from AIT Library (30 Nov. 2018)
Dear AIT Members,
To help the Library better understand and provide library resources to meet your requirement for your research and study, we would like to invite you to participate in the AIT Library User Satisfaction Survey 2018. The information from the survey will help the Library to improve the library services and facilities.
Please participate and complete the electronic survey by clicking on the link below.
Kindly note that the closing date of the survey is Thursday, 13 December 2018. Participants of the survey please contact the staff at the circulation desk for small gifts.
All participants of the survey may have chance to win the following gifts.
-5 Ferrero Rocher Chocolate
- 3 Wireless mousses
- 2 Knapsacks
- 6 Teddy bears
- 3 Towels
The winners will be announced after the survey ended.
Thank you very much for your time and cooperation.
(vi) Customer Satisfaction Survey of OFAM services/facilities
Email from OFAM (7 Dec. 2018)
Dear AIT Community,
The objective of this survey is to understand the need of the community and to get your feedback and evaluation on the performance of the contracted services and facilities under OFAM. These services include Technical Maintenance, Janitorial services, Landscape maintenance, Security services, Cafeteria, Snack bar, AITCC, Dining, Call Center, Accommodation and Motor pool.
We would like to invite you to participate in this survey and express your views on how we could improve and provide better services / facilities to the community.
To fill the survey, please click on the below link
Kindly note that the closing date of the survey is Wednesday, 19 December 2018
All who will participate in this survey will have a chance to win the following giveaways.
• 3 regular buffet lunch coupon for 2 persons (Served on Tuesday) valued at 150 Baht/Person at AITCC dining room
• 5 noodle buffet lunch coupons for 2 persons (Served on Wednesday and Friday) valued at 89 Baht/person at AITCC dining room
• 10 prizes which includes wireless stereo head set, speakers, wireless mouse, AIT mugs
(vii) December 31, 2018 closing announcement
To ensure that AIT completely record the 2018 transactions in this year and not delay to 2019, please strictly follow to this guidelines:
1) 2018 Payments cut off
● All “approved” 2018 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2018) should be received by Finance Office by 24 December 2018.
● Please avoid any delay submission of the above documents since Finance has deadline to close the annual account. Delay submission means your request for payment will not be able to charge to 2018 budget.
● Overtime cut off is 13 December.
● Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2018 must reach Finance Office by 13th of December 2018 for reserving in 2018 account.
● Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.
3) Purchase Requisition (PR) and Purchase Orders (PO)
Before issuing Purchase Requisition and Purchase Order in December 2018, please check whether works/services can be delivered/completed within the year 2018 or not. If yes, Purchase Requisition must be approved before 13 December 2018 and all Purchase Orders must be approved before 19 December 2018.
Work/service/Goods which cannot be completed/delivered within 2018, Purchase Requisition and Purchase Order must be issued in 2019 and will be charged to 2019 budget. External Auditor will not accept to record goods /services delivered in 2019 in the year 2018.
For materials/ services to be delivered in 2018, please request suppliers to submit their Suppliers’ invoices to Finance office by December 31 for recording in 2018 account.
Note: There is a repeated misunderstanding every year that by placing Purchasing Requisition (PR) or Purchase Order (PO) in 2018, it is sufficient to utilize the 2018 budget. This is not possible unless goods/services are delivered in 2018, not 2019.
4) Settlement of outstanding Promissory Note and RTA
Please settle your Promissory note and RTA within 24 December 2018.
5) Invoicing Income
● Schools/Units are requested to submit Requests pertaining to work/services performed for third parties in 2018 (e.g. fees recoverable from donors, income due from project sponsors) to Finance Office by 24 December 2018.
6) Internal Charges
● All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2018 have been completely updated by 24 December 2018. Units which do not have the authority must submit the Internal Charge Form to Finance Office by 24 December 2018.
7) Sponsored Projects under Fund 30
Schools/cost centers to ensure Form E has been completely issued for all closing projects in 2018. Please also provide the list of the completed projects (both Academic and non-Academic projects) to Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.
For further enquiries please contact:
● Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346
● Ms. Chirapar, Finance Manager Ext # 6342 (for Payment)
● Ms Pakkamol, Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order)
(viii) New Trial Databases: eBook Academic Collection and eBook Business Collection
Email from AIT Library (2 Jul. 2018)
Please be informed that EBSCO has offered a trial for eBook Academic Collection and eBook Business Collection. The trial period starts from now until the end of December 2018. Full-text downloads are available.
The URLs to access “eBook Academic Collection Trial” and “eBook Business Collection Trial” are:
eBook Academic Collection Trial:
Book Business Collection Trial:
Please note that off-campus users will be required to enter ID and Password. User ID and Password will be provided by the Library upon request via e-mail to the library at email@example.com.
The Library hopes that these trial databases will be useful for your study and research. If you have any inquiries, please feel free to contact the Library at firstname.lastname@example.org
(ix) Vacant Seats Available for Staff Vans
Email from Office of Human Resources Services (9 Jan. 2018)
Kindly be informed that the available seats for AIT Staff Vans are indicated as follows:
Route 1: Latplakaow - Ramintra - Sapanmai - Phaholyothin km. 27 - AIT, still has 3 seats available (from 4 seats left 1 seat for relaxing space)
Route 2: Sathorn - BTS Morchit - Vibhavadi - AIT , still has 2 seats available (from 3 seats left 1 seat for relaxing space )
Route 3 : Nonthaburi - BTS Ministry of Public Health - Pongpetch - Laksi - Vibhavadi - AIT, still has 3 seats available (from 4 seats left 1 seat for relaxing space)
Route 4: Thonburi- The Mall Tha-pra - Pinklao Intersection- Rama VII Bridge -Vibhavadi - AIT, still has 4 seats available (from 5 seats left 1 seat for relaxing space)
For further communication and reservation, please contract Khun Jirada at ext.5018 or email@example.com .
(i)LECTURES / SEMINARS / CONFERENCES
(a) International Symposium on Disaster Resilience and Sustainable Development: 7 – 8 Mar. 2019
An international symposium on "Disaster Resilience and Sustainable Development: Integrating Higher Education Institutions achieving SFDRR and SDG" will be organized from 7-8 March 2019 at the Asian Institute of Technology (AIT).
(a) Training Program on Disaster Risk Management and Governance: 7 – 14 Dec. 2018
Disaster Preparedness, Mitigation and Management (DPMM) Program is organizing a Training Program on Disaster Risk Management and Governance from December 7 – 14, 2018 for Busia County, Kenya Govt. officials. About 17 officials are expected to participate in this training.
• Delegation from Department of Urban and Housing Development (DUHD), Ministry of Construction, Myanmar and Myanmar Developer Association (MDA), led by Mr. Htay Aung, Director of DUHD / 10 Dec. 2018 / to have a courtesy call on President and to discuss potential collaboration on development of urban and housing in Myanmar
(i) Improvement project : Cleaning and Painting of Dorm J Building
Email from OFAM (11 Oct. 2018)
Please be informed that subcontractor will start the improvement project at Dorm J, to clean and paint the exterior and corridors of the building.
Project has started on 12 October 2018 (Friday)
Expected to finish by mid of November 2018.
During this time there may be loud noise and dust around the area work. Residents of Dorm J are requested to close their doors and windows properly.
Apologies for any inconvenience that it may cause.
After this dorm, we will continue with dorm E and Dorm K, which will be announced later.
Dr. Vilas Nitivattananon / Balikpapan, Indonesia / 10 - 11 December 2018
Dr. Ram C. Bhujel / Phnom Penh, Cambodia / 10 - 12 December 2018
Dr. Chotchai Charoenngam / Myanmar / 14 - 16 December 2018
Prof. Nguyen Thi Kim Oanh / San Francisco, CA and Washington, D.C. USA / 18 November – 15 December 2018
Dr. Adisorn Lertsinsrubtavee / Tak, Thailand / 24 November – 2 December 2018*
Ms. Nisarat Tansakul / Tak, Thailand / 24 November – 2 December 2018*
Mr. Cullum Mackenzie / Tokyo, Japan / 1 – 3 December 2018*
Ms. Slanee Meeto / Chonburi, Thailand / 1 – 3 December 2018*
Mr. Lyan B. Villacorta / Katowice, Poland / 2 – 15 December 2018
Dr. Jai Govind singh / Uttar Pradesh, India / 3 – 5 December 2018*
Mr. Naoya Tsukamoto / Tokyo, Japan / 4 – 10 December 2018
Prof. Joyashree Roy / Katowice, Poland / 5 – 6 December 2018*
Mr. Sanjeev Jayasinghe / Colombo, Sri Lanka / 5 – 10 December 2018
Mr. Voravate Chonlasin / Vientiane, Lao PDR / 5 – 13 December 2018
Mr. Jonathan Brenes / Katowice, Poland / 8 – 18 December 2018
Prof. Rajendra P. Shrestha / Shanghai, P.R. China / 9 – 12 December 2018
Dr. Kavinda Gunasekara / Uttarakhand, India / 9 – 13 December 2018
Mr. Ashok Dahal / Uttarakhand, India / 9 – 13 December 2018
Ms. Narumon Wangnai / Vientiane, Lao PDR / 9 – 13 December 2018
*(Staff or faculty member travelled and returned to AIT prior to documentation received for publication)
Position: Director/PRINCIPAL for AIT INTERNATIONAL SCHOOL (AIT International School) (AIT International School)
Ref. No. 31/18
Deadline: 14 December 2018
Position: Administrative Staff (Assistant Program Officer) (AIT Extention)
Ref. No. 68/18
Deadline: 14 December 2018
Position: Director, Language Center
Ref. No. 67/18
Deadline: 15 December 2018
Position: Head, Climate Change Cluster (Regional Resource Center for Asia and the Pacific)
Ref. No. 64/18
Deadline: 15 December 2018
Position: Administrative Staff (Finance Officer) (AIT Solutions)
Ref. No. 41/18
Deadline: 31 December 2018
Faculty Position: Assistant/Associate Professor (AARM) (School of Environment, Resources & Development)
Ref. No. Fac 09/18
Deadline: 31 December 2018
Position: Technical Staff (Technician) (Office of Facilities and Assets Management )
Ref. No. 38/18
Deadline: 31 December 2018
Position: Administrative Staff (School of Environment, Resources & Development)
Ref. No. 69/18
Deadline: 4 January 2018
Faculty Position (Assistant Professor or Associate Professor) (School of Engineering & Technology)
Ref. No. Fac 02/18
Deadline: 15 January 2018