AIT Campus Bulletin

In this issue:

A. Announcements 

B. Events

C. Faculty and Staff Travel

D. Classifieds (jobs)

A. Announcements 

1) GENTLE REMINDER: Performance Evaluation Phase 3 is Now Open

Email from Office of Human Resources Services 

To all Immediate Supervisors, Unit Directors of Centrally-Funded Staff Members and Centrally-Funded Staff Member

Phase 3 or the "Employee Self Assessment & Immediate Supervisor Feedback" of our Performance Evaluation System is open until 6 December 2021.  It can be accessed through HRIS (https://hris.ait.ac.th). Discussion with your immediate supervisor can be done online. Please read the announcement below for instructions. 

On Wed, Oct 27, 2021 at 7:53 AM Office of Human Resources Services <hro@ait.ac.th> wrote:

27 October 2021

To all Immediate Supervisors, Unit Directors of Centrally-Funded Staff Members and Centrally-Funded Staff Members,

The third phase of our Performance Management System 2021 is now open.  The online system can be accessed through HRIS (https://hris.ait.ac.th) until 6 December 2021.

Phase 3 is an “Employee Self-Assessment and Immediate Supervisor Feedback”.  This is the time where the immediate supervisor and the employee meet at the end of the performance cycle to discuss the employees’ overall performance and the competencies demonstrated in achieving the work plan and goals. These are discussed, along with any changes or comments from the informal progress review, to assess achievements throughout the year.

Please follow these steps below to successfully complete the Performance Evaluation process online for PHASE 3.

A. For Employees   

To help you prepare for your self-assessment, please refer to the  “Employee Preparation” and “Preparing for a Performance Review – Checklist for Employee Self-Assessment” on pages 14-16 of our Guide to AIT Performance Management for Staff.

1.  Click "Employee Evaluation" then follow the following steps.

1.1  Click the “PE Cover Form”

1.2  Set the date of your meeting with your immediate supervisor.

1.3  Write your additional comments if you wish at the box provided.  

1.4  And click "SUBMIT". 

2.  Click the “Employee Reflection”. In this section, you can reflect on your own performance, review what was accomplished in the work plan.  Your self-assessment should be brief and highlight the major accomplishments of the reporting cycle. After completing the Self-Reflection form, click "SUBMIT”.

3.  However, if you are not confident to submit your self-assessment yet and you need more time to finalize it, you can click “SAVE” first and return to this page later to complete it. Make sure you complete this task before your meeting.

4.  A notice on top of the page will inform you if you have successfully submitted your form. Watch out for this notice!

5. Click “Comments and Sign Off”. This will ONLY follow after your immediate supervisor had completed the competency assessment and performance evaluation rating and had a discussion with you.

6.  Write your general comments on the box provided and click “SUBMIT”. This is the end of your performance cycle process.

B. For Immediate Supervisors (Evaluators)

The immediate supervisor rates the employee based on the performance factors that best describe the employee’s performance during the period under review. The immediate supervisor provides an overall recommendation based on the performance factors.

To help you prepare for your meeting with your subordinates, please read  “Immediate Supervisor Preparation” on page 15  and the rating guidelines on pages 17-19 of our Guide to AIT Performance Management for Staff. 

1.  You will be notified once your subordinates have set the date of your meeting. Please make yourself available on that date and be prepared to discuss the self-assessment of your subordinates.

2.  Employee Self-Assessment should be discussed with your subordinates on the scheduled date. However, if for some reason the scheduled date is not followed, the date of the meeting should be changed to the actual date that the meeting takes place. To set a new meeting date, please follow the instructions described in points 6 and 7 below.

3.  To view your subordinates' self-reflection, click "Supervisor Evaluation” and follow the following steps.

3.1 Click “Employee Self Assessment”  

3.2 Click “APR” to view your subordinates' "Employee Reflection".

3.3 Write your comments in the designated space and click “SUBMIT”.  Remember you can only "submit" after you have written your comments.

3.4 A notice on top of the page will inform you if you have successfully submitted your form. Watch out for this notice!

4. Click “Immediate Supervisor Assessment”

4.1. Click “APR” to complete your performance rating. Review the rating guidelines if needed.

4.2. Click “SUBMIT”. At this point, you have already completed the assessment in your capacity as the immediate supervisor. If you are also the Unit Director or Department Head, you may want to immediately complete your feedback on the “Recommendation from the Department Head/Dean” and click “SUBMIT.”

5. Click “Comments and Sign Off”. This will follow after the employee has signed off.  This section should be completed by the Unit Director or Department Head.  Click “SUBMIT” to complete the performance evaluation cycle.

6. To reset the meeting date or employee reflection or supervisor feedback, click "Click to Reset".

7. A new page will open and click the “Reset” which corresponds to the activity you would like to reset.

Important Reminders:

1.  A rating of “Exceeds Expectations” or “Does not Meet Expectations” should be supported by evidence (anecdotal or documented).

2.  Any rating of “Does Not Meet Expectations” requires an agreed-upon and monitored improvement plan or PIP.  To access the PIP Form, click on “Performance Improvement Plan”. Complete the form and click “SUBMIT”.

PIP is implemented, at the discretion of the supervisor, when it becomes necessary to help an employee improve their performance. The supervisor, with input from the affected employee, develops an improvement plan; the purpose of the activities outlined is to help the individual to attain the desired level of performance. Please refer to page 11 of our guide for more details.

Please complete Phase 3 by December 6, 2021. 

Should you encounter technical problems, please report them to Helpdesk (helpdesk@ait.asia).  Please convey other feedback to OHRS (director-ohrs@ait.asia). 

2) Where do we go from here? Reflections after COP-26 in Glasgow

AIT, with "Social Impact with Innovation” as its motto and sustainability as its focus, presents a panel of its faculty experts to give views on the biggest climate change meeting in a webinar – “COP26 Where Do We Go From Here?”.

Get insights on the outcomes of COP-26 from experts in the fields of Energy, Water, Urban and Infrastructure, Land and Forest, and Disaster Preparedness and Mitigation, covering two specific questions:To what extent are we successful at COP-26 – DID WE ACHIEVE WHAT WE AIMED FOR?

Where do we go from here to meet goals of Paris Agreement – OUR PRIORITIES FOR THE FUTURE?

Monday Nov 22, 2021 4:30 – 5:45 PM BKK Time

Click this link to join directly: https://bit.ly/308FvKD

3) The virtual regional event on “Sustainable and Inclusive Solutions for Air Quality and Climate Change”

The virtual regional event on “Sustainable and Inclusive Solutions for Air Quality and Climate Change” is jointly organized by Global Environmental Studies (IGES) and the Asian Institute of Technology, with support from the Stockholm Environment Institute (SEI), Swedish Government, Integrated Programme for Better Air Quality in Asia, and the Ministry of the Environment of Japan.
Join our 3-day interactive learning event to find out about integrated solutions to air pollution, climate change, social and gender inequality in Southeast Asia!
November 23 - 25, 2021
12PM - 3PM Bangkok Time
Register Now https://bit.ly/3D5xMLr

4) Making Cities Resilient 2030 (MCR2030): Engaging Academia and Faith Actors to Strengthen Cities Resilience to Climate Change and Disasters

25 November 2021, at 13.00 – 14.45 hours (Bangkok Time, UTC+7) | Virtual via Webex

Click here to register and for more information

This webinar is hosted by (AIT RRC.AP) in collaboration with the United Nations Office for Disaster Risk Reduction (UNDRR), the United Nations Environment Programme (UNEP), and the Educational Partnerships for Innovation in Communities – Network (EPIC-N). The webinar aims to raise awareness on the importance of greater engagement of local universities and faith actors in the process of strengthening cities resilience to climate change and disasters, share best practices, case studies from the field, and methodologies on the engagement of Faith Actors by different organisations to support Sendai Framework for DRR and Paris Agreement, and present MCR2030 initiative approach and model of engaging various stakeholders and partners in urban risk reduction and strengthening cities resilience to climate and disaster risks.

 

 

5) EANET 20th Anniversary and Science & Policy Dialogue on Fri Nov 26th at 4:30pm.

Dear AIT Community,

RRC.AP is partnering in the implementation of the Secretariat functions of the Acid Deposition Monitoring Network (EANET) (https://www.eanet.asia/). Secretariat for the EANET is hosted by the UNEP.

The EANET, in partnership with the Ministry of Environment Japan (MOEJ), is celebrating its 20th anniversary this year. On this occasion, the EANET is organizing a Science & Policy Dialogue on 26th November 2021 (Friday), from 13:00 to 16:30 (Indochina Time (ICT)). Please join the event. For more details about the program and the registration, please visit the given below weblink:

https://www.eanet.asia/20anniversary-science-policy-dialogue-registration/

We look forward to seeing you at the event. 

6) Regional Dialogue to promote the uptake of Eco-design approaches to green the SMEs in Asia on 30 November 2021

The EU SWITCH-Asia Regional Policy Advocacy Component and United Nations Environment Programme (Regional Office for the Asia-Pacific) in partnership with Thailand Environment Institute (TEI) and Asian Institute of Technology (AIT, Thailand) is pleased to invite you to attend the Regional Dialogue to Promote the Uptake of Eco-design Approaches to Green the SMEs in Asia on 30 November 2021, 13:30-16:30 hrs (GMT+7 Bangkok Time).

The objective of this dialogue is to continue the discussion on how to increase the understating of the eco-design approaches for their promotion and uptake by the SMEs in Asia. The deliberations during the event will deep dive on implementation challenges and benefits of adopting/instilling eco-design thinking for the key sectors in Asia through exchange of knowledge and good practices in the region. It will further gather perspectives on enabling factors/solutions that influence/support SMEs to incorporate eco-design approaches in their businesses.

We hope that you will be able to join us and actively contribute to this webinar. Don't miss it!

To go directly to registration page, click this link:
forms.gle/MDtxCKJuxhPp8sTy6

For more information please contact:
Ms. Pondchanok Piraintorn (Japan)
Project Coordinator, AIT

 

7) THE Campus Live Asia: New Strategies for University Success

Agenda: https://www.timeshighered-events.com/live-asia-2021

Registration Link: https://www.timeshighered-events.com/live-asia-2021/page/1839009/register

Date: 14 December 2021

Time: 8:15 AM to 3:45 PM

 

 

B. Events

Training Courses/ Conferences/ Workshops

1) Certificate Course on Lean Six Sigma Black Belt

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