WEEK #48: 28 November – 4 December 2016
In this issue:
(i) Institute Forum, 1 Dec 2016, 2-4pm, AITCC Auditorium
Email from President: 14 Nov. 2016
Dear Faculty, Staff and Students,
I would like to invite you to an Institute Forum, which will take place at the AIT Conference Center Auditorium on Thursday, 1 December 2016, from 2 to 4 p.m. (1400-1600 hours).
With the ongoing discussions on a new vision statement being considered for our Institute, I attached a reference document from UNESCO on Global Citizenship Education: Topics and Learning Objectives.
The theme for this year’s Institute Forum will be “Let's Learn from the Students”. In this Forum, I have invited a team of students to present the students’ perspective in pushing the Global Citizen agenda. For a change, no presentations are expected from Administrators, Faculty and Staff in this Forum.
After the students’ presentation, there will be a question and answer session during which members of the community would have an opportunity to raise any questions, comments or concerns that they might have related to how we can transform AIT to be a platform for producing global citizens (global leaders). All ideas are welcome.
• 1345 - 1400 Arrival and registration
• 1400 - 1415 Welcome and Introduction by the AIT President, Professor Worsak Kanok-Nukulchai
• 1415 - 1500 Students’ Presentation on “Pushing the Global Citizen Agenda – Students’ Perspective”
• 1500 - 1545 Open Forum
Following the Institute Forum, there will be a tea reception, in the AITCC lobby, from 3:45-4:15 p.m., to which you are all invited.
With classes and final examinations completed by then, we expect the active participation of members of our community, especially our faculty and students.
I very much look forward to your participation at the Forum and to meeting and interacting with you during the informal tea-reception.
Professor Worsak Kanok-Nukulchai
Asian Institute of Technology
(ii) Extra public holiday on January 3, 2017 for New Year weekend
Office of Human Resources Services announced that as approved by the President, January 3, 2017 is stipulated as an extra holiday in addition to January 2, 2017. Thus, AIT will have long holidays from December 25, 2016 until January 3, 2017.
This implementation is done to comply with the cabinet has approved January 3, 2017 to be an extra public holiday for New Year weekend.
(iii) December 31, 2016 closing announcement
To ensure that AIT completely record the 2016 transactions in this year and not delay to 2017, please strictly follow the guidelines: -
1) 2016 Payments cut off
• All “approved” 2016 Payment Requests/ Cash Payment Summary with attached supplier invoices/receipts (dated within 2016) arrive Finance Office by 23 December 2016.
• Please avoid any delay submission of the above documents since Finance has deadline to close the yearly account. Delay submission means your request for payment will not be able to charge to 2016 budget and neither to 2017
• Overtime cut off is 16 December
• Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31 December 2016 must reach Finance Office by 16 of December 2016 for reserving in 2016 account.
• Fail to submit estimated overtime within the deadline means there will be no budget to pay the overtime.
3) Purchase Requisition (PR) and Purchase Orders (PO)
Before issuing Purchase Requisition and Purchase Order in December 2016, please check whether works/services can be delivered/completed within the year 2016 or not. If yes, Purchase Requisition must be approved before 13rd December 2016 and all Purchase Orders must be approved before 19th December 2016.
Any work/service which cannot be completed within 2016, Purchase Requisition and Purchase Order must be issued in 2017 and will be charged to 2017 budget. External Auditor will not accept to record goods /services delivered in 2017 in the year 2016
For materials/ services to be delivered in 2016, please request suppliers to submit their Suppliers’ invoices to Finance office by December 31 for recording in 2016 account.
Note: There is a repeated misunderstanding every year that by placing Purchasing Requisition (PR) or Purchase Order (PO) in 2016, it is sufficient to utilize the 2016 budget. This is not possible unless goods/services are delivered in 2016, not 2017.
4) Settlement of outstanding Promissory Note and RTA
Please settle your Promissory note and RTA within 23 December 2016.
5) Invoicing Income
• Schools/Units are requested to submit all billing requests pertaining to work/services performed for third parties in 2016 (e.g. fees recoverable from donors, income due from project sponsors) to Finance Office by 23 December 2016.
6) Internal Charges
• All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2016 have been completely updated by 23 December 2016. Units which do not have the authority must submit the Internal Charge Form to Finance Office by 23 December 2016.
7) Sponsored Projects under Fund 30
Schools/cost centers to ensure Form E has been completely issued for all closing projects within 2016. Please also provide the list of the completed projects (both Academic and non-Academic projects) to Finance office. Khun Vandee, Finance officer, will contact schools/units for the list.
For further enquiries please contact:
• Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346
• Ms. Chirapar, Finance Manager Ext # 6342 (for Payment)
• Ms Pakkamol, Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order)
(iv) EURAXESS ASEAN Flashnotes - Latest Funding and Career Opportunities for AIT Researchers
The Office of External Relations (OEXR) has announced a number of attractive opportunities for researchers which are presented in the latest EURAXESS ASEAN flash notes.
1) United Kingdom - Newton Fund Institutional Links Programme. Thailand and Vietnam Eligible
2) EMBO Short-Term Fellowships Open to Researchers in ASEAN. 3 month Research Visits to Labs in Europe and Elsewhere. Rolling Deadline.
3) Germany - Humboldt Incoming Fellowships for researchers at different stages in their careers. ASEAN Researchers Eligible. Rolling Deadline.
4) Advice on applying to funding schemes by Dr Claire McNulty, Director Science and Research, British Council
5) List of European Institutions Interested in Hosting Marie Sklodowska-Curie Actions (MSCA)
7) United Kingdom: Training Fellowships in Public Health and Tropical Medicine. ASEAN Researchers Eligible. Deadline 28 November, 2016
Sign up to EURAXESS Links ASEAN here:
For more details, please contact Director of Office of External Relations (OEXR) at email: email@example.com
(v) Gentle reminder: work permit renewal
In December 2016, work permit of many non-Thai AIT faculty and staff will expire. Due to a long holiday in December, please renew your Work Permit at least 1 month before it expires. Kindly provide the following documents:
• Passport and Visa
• Work permit license
• Medical certificate (valid for 1 month) from AIT Medical Clinic.
• Certificate Employee from HRO
• Rate of Government Fees for Work Permit
o 950 Baht (For 3 months)
o 1,700 Baht (For 6 months)
o 3,200 Baht (For 1 year)
o 3,950 Baht (For 1 year and 3 months)
o 4,700 Baht (For 1 year and 6 months)
o 6,200 Baht (For 2 years)
Please apply to extend the work permit from 15 November – 15 December 2016. However, if you submit late you must apply for a new work permit.
For further questions, please contact K.Suvanee/K.Pipat, GRU Unit, at Tel. 5014 or 5021
(vi) Extended library hours to one o'clock in the morning during exams period
Please be informed that AIT Library hours during exams period from 16 – 29 November 2016 will be extended to one o'clock in the morning. The library hours will be as follows.
Monday - Sunday 8.00 a.m. - 1.00 a.m.
(vii) Limited seats in the Library
During the exams period, the Library has extended the library hours to one o'clock in the morning from 16 -29 November 2016 for students to concentrate for their exams. The Library requests that no seats in the Library be reserved. If the Library is too crowded, please use the available rooms in the Schools/FoS.
However, some students wanted to keep their seats by leaving their belongings and valuable things on the table. That resulted in the loss of their property. Students are advised to keep their belongings with them at all times. Do not leave them on the table when they are not in the Library. The Library cannot be responsible for the loss.
(viii) Batch Book Photoshoot
AIT’s SU Media Affairs will be publishing the 126th Batch Book for the graduating students this semester.
Batch Book is a memorable gift which cannot be complete without pictures of graduating students. SU Media together with AIT Office of Media and Communications has arranged a Batch Book Photo shoot for the students.
Khun Paitoon, the photographer will be available for batch book photo shooting from 22 Nov. – 2 Dec. 2016. His office hours are between 8.30-16.00, from Monday - Friday. However, please check his availability at Tel. 02- 524- 5832.
Gowns are available at the photo studio and any color of tops are allowed, but white shirt is recommended.
Please also be informed that 200 THB shall be paid at the studio when requesting for a photo shoot. After the photo shoot, the only one best click will be sent out for retouching and then printed out in 8" x 10". However, you may ask to save the rest of your photos to your pen drive.
Starting Date: 22 November 2016
Deadline: 2 December 2016
Time: 8.30-16.00, Monday -Friday
Venue: Office of Media and Communications (OMCO), Room no: 206, 2nd floor of Library Building
Charge: THB 200 (please bring it with you for the photo shoot)
Attire: Formal (White Shirt preferred)
(i) Construction of 7Eleven Convenience Store at the Corner of 4th Street and D Street SW
Please be informed that construction work will begin for 7Eleven Convenience Store located between the corner of 4th Street and D Street SW as follows:
1. Start of Construction Work: 1st Week of November 2016
2. Total Construction Days: 70
3. Schedule Days of Work: Monday to Sunday
4: Schedule Time of Work: 8:00am to 5:00pm
5. Tentative Store Opening Date: 10 January 2017
We thank you for your kind support and apologies for any inconvenience caused.
C. Events and Happenings
(a) Horasis Asia Event: 27 – 28 Nov. 2016
Horasis will convene the inaugural Horasis Asia Meeting in Bangkok on 27-28 November 2016. This annual event aims to be Asia's foremost gathering of the region's most senior leaders from business and government. Asian Institute of Technology (AIT) is the academic partner for this event.
More details are available this link: http://www.horasis.org/event_Asia_2015.php
Detailed program can be downloaded from this link: http://www.horasis.org/Horasis%20Asia%20Meeting%202016%20-%20programme.pdf
(b) BIKE + LOVE = 2nd BREATH: 2 Dec. 2016
AIT in partnership with the AIT Alumni Association (AITAA) -Thailand, the Industrial Estate Authority of Thailand, the Industrial Estate Foundation, and the Plastics Institute of Thailand and Thammasat University Hospital are jointly organizing the “BIKE + LOVE = 2nd BREATH” event, on Friday, 2 December 2016 from 12:00–16:00 p.m. at the AIT campus.
The aim of the event is to raise funds for the provision of 2nd BREATH assembly spacers to those in need. There will be two activities as follows:
1. Thai Kids Spacer Assembling at the Auditorium, AIT Conference Center (100 volunteers needed)
2. Cycling around AIT campus – total distance of 10 km, 2 rounds of the campus (Participants are limited to 400)
Interested persons please kindly confirm your participation (on a voluntary basis) for the Thai Kids Spacer by registering at the following Link and for the Cycling activity by registering at the following Link or by emailing Ms. Sitahng at firstname.lastname@example.org, Tel: 02-524-6302 or Ms. Chotiros at email@example.com, Tel: 02-524-6319.
(c) Blood Donation: 8 Dec. 2016
The Thai Red Cross Society has been working with volunteer students and staff to collect units of blood from the AIT community. The bloodmobile visits AIT every three months, four times a year, hoping to collect enough units to supply the constant demand for blood.
AIT Medical Clinic again would like to ask for the help. The next visit for blood donation is scheduled on Thursday, 8 December 2016, 9:00 - 11:30 a.m. at the parking lot in front of the AIT Conference Center.
Give blood! You'll experience a fulfilling sense of contribution. And the donation process isn't time-consuming. It only takes about half an hour.
On behalf of needy patients whose lives you may save, AIT Medical Clinic would like to thank you very much for your time and support.
(i) LECTURES / SEMINARS / CONFERENCE
(a) Lecture on Social networks and networking as a part of academic professionalism: 28 Nov. 2016
A seminar on Social networks and networking as a part of academic professionalism will be delivered by Dr. Lotta O. Kokkonen of the University of Jyvaskyla, Finland on 28 November 2016 from 13:30-15:00 hours at the Seminar Room, School of Management.
(b) Lecture on “Challenges in qualitative interview: Interviewee-interviewer relationship”: 30 Nov. 2016
A seminar on “Challenges in qualitative interview: Interviewee-interviewer relationship” will be delivered Dr. Lotta O. Kokkonen of the University of Jyvaskyla, Finland on 30 November 2016 from 13:30-15:00 hours at the Seminar Room, School of Management.
(c) 7th AIT Distinguished Adjunct Faculty (DAF) Seminar: 2 Dec. 2016
AIT will organize the 7th AIT Distinguished Adjunct Faculty (DAF) Seminar" entitled, “Between Global and Local Challenges: Water Resources and their Management will Shape our Future” The seminar will be delivered by Professor Janos J. Bogárdi, a Professor at the University of Bonn, Germany.
Date: Friday, 2nd December 2016
Time: 10:30 - 12:00 hrs.
Venue: B108, AIT Conference Center
Interested persons please kindly confirm your participation by registering through the following link or by emailing Ms. Chotiros (Nam) at firstname.lastname@example.org , Tel. 02-524-6319.
There will be also be a live broadcast of the talk.
Further details on the DAF initiative is available at the below link:
(d) Water Security and Climate Change: Challenges and Opportunities in Asia, 29 Nov. -1 Dec. 2016
A Conference on “Water Security and Climate Change: Challenges and Opportunities in Asia” will be organized by AIT, EXCEED, CNRD, and SWINDON at AIT from 29 November – 1 December 2016.
(a) Training Course on "Accounting for Carbon Emission Reductions and Removals through REDD+ Activities": 27 Nov. – 4 Dec. 2016
Natural Resources Management Field of Study, School of Environment, Resources and Development (SERD) will organize a training course on "Accounting for Carbon Emission Reductions and Removals through REDD+ Activities" on 27 November – 4 December 2016 at the AIT conference center.
For more information, please see:
Dr. Huynh Trung Luong / Portugal / 19 – 26 November 2016*
Dr. Ram C. Bhujel / Kathmandu, Nepal / 20 – 26 November 2016*
Dr. Nophea Sasaki / Cambodia / 23 – 26 November 2016*
Dr. Panneerselvam Peramalyan / Kampot, Takeo, Kampong Speu, Phnom Penh: Cambodia / 23 November – 1 December 0216
Dr. Ramlal Verma / Kolkata, India / 23 November – 3 December 2016
Dr. Syed Faizal Hassan Shah / Lahore, Pakistan & Dubai, United Arab Emirates & Colombo, Sri Lanka / 23 November – 3 December 2016
Dr. Anil Kumar Anal / Nakhon Pathom, Thailand / 24 November 2016*
Dr. Kyoko Kusakabe / Phnom Penh, Cambodia / 24 – 28 November 2016
Aphisorn Suwannasuk / Nakhon Nayok, Thailand / 27 – 29 November 2016
Dr. B.H.W. Hadikusumo / Myanmar / 25 – 30 November 2016
Prof. Pennung Warnitchai / Pavia, Italy / 27 – 29 November 2016
Dr. Saroj Kumar Chapagain / Hanoi, Vietnam / 27 – 30 November 2016
Dr. Weerakorn Ongsakul / Melbourne, Australia / 27 November – 2 December 2016
Dr. Masahiko Nagai / Japan / 27 November – 3 December 2016
Prof. Kazuo Yamamoto / Hanoi, Vietnam / 28 – 30 November 2016
Dr. Sangam Shrestha / Hanoi, Vietnam / 28 – 30 November 2016
Mr. Bishal Bhari / Hanoi, Vietnam / 28 – 30 November 2016
Lyan B. Villacorta / Nadi, Fiji / 28 November – 4 December 2016
Naritsara Bootdeekun / Nadi, Fiji / 28 November – 4 December 2016
Alla Metelitsa / Nadi, Fiji / 28 November – 4 December 2016
Prof. Kyoko Kusakabe / Chiang Rai, Thailand / 29 November – 1 December 2016
Dr. Philippe Doneys / Hanoi, Vietnam / 29 November – 1 December 2016
Dr. Donna L. Doane / Hanoi, Vietnam / 29 November – 1 December 2016
Guilberto Borongan / Phnom Penh, Cambodia / 29 November – 1 December 2016
Dr. Firman Hadi Darodji / Nay Pyi Taw, Myanmar / 29 November – 2 December 2016
Dr. Thammarat Koottatep / New Delhi, India / 29 November – 4 December 2016
Dr. Anil Kumar Anal / Lombok, Mataram, Bali: Indonesia / 29 November – 4 December 2016
Ms. Anyarat Chalom / Uttaradit, Thailand / 30 November – 3 December 2016
Dr. Noppadol Phienwej, Dr. Pham Huy Giao, Mrs. Supamas R. / Ayudhaya, Saraburi, Lopburi, Chaiyaphum, Nakhon Ratchasima, Nakhon Nayok: Thailand / 1 – 3 December 2016
*(Staff or faculty member travelled and returned to AIT prior to documentation received for publication)
Position: Programme Officer (Regional Resource Centre for Asia and the Pacific)
Ref. No. 50/16
Deadline: 30 November 2016
Position: Laboratory Clerk (School of Engineering & Technology)
Ref. No. 42/16
Deadline: 30 November 2016
Technician (School of Environment, Resources & Development)
Ref. No. 49/16
Deadline: 30 November 2016
Position: Project Development Officer (AIT Solutions)
Ref. No. 51/16
Deadline: 1 December 2016
Position: Laboratory Technician (GTE) (School of Engineering & Technology)
Ref. No. 52/16
Deadline: 16 December 2016
Position: Administrative Officer (Regional Resource Centre for Asia and the Pacific)
Deadline: 20 December 2016
Position: Head, Strategy & Coordination Cluster (Regional Resource Centre for Asia and the Pacific)
Ref. No. 46/16
Deadline: 23 December 2016
Faculty Position (Assistant or Associate Professors) (School of Management)
Ref. No. Fac 5/16
Deadline: 31 December 2016
Position: Director (Office of the Human Resources Services)
Ref. No. 7/16
Deadline: 31 December 2016
Faculty Position (Assistant/Associate Professor) (School of Environment, Resources & Development)
Ref. No. 2/16
Deadline: 15 January 2016
Faculty Position (Assistant/Associate Professor) (School of Environment, Resources & Development )
Ref. No. 3/16
Deadline: 15 January 2016