WEEK # 33, 14 - 20 August, 2023 | AIT Campus Bulletin

WEEK # 33, 14 - 20 August, 2023

In this issue:

A. Announcements

B. Workshops/ Conferences

C. Visitors/ MoU/ Agreement Signing

D. Faculty & Staff Travel

E. Classified (Job)

A. Announcement

1) Webinar on “Leadership without Formal Authority”

Date: Thursday, 17th August 2023

Time: 14:00 hrs. (Bangkok time)

Leadership does not always come with formal authority over the followers. In many instances, leaders do not have the authority like a senior executive in a government agency or a military commander. Emerging leaders often drive teams with little authority to direct them. Modern workplaces are becoming less hierarchical, enlisting lateral collaboration, and encouraging bottom-up thinking. Workplaces are agile and employed with task-based short-term employees. Professional associations, clubs and charities lead their members who are volunteers that cannot be directed. These setups create situations where leaders must achieve their goal without any power on their team. Several key attributes in a leader naturally direct followers without asserting formal authority on them.

For more information and registration please visit https://extension.ait.ac.th/course/webinar-leadership-without-formal-aut...

2) Coming up - AIT Sustainability Expo 23-25 August 2023 - Join us to unveil sustainable opportunities

Email from the Director-OSC on 10 July 2023.

We are pleased to inform you that through the leadership of AIT Interim President Prof. Kazuo Yamamoto, he fosters to transform AIT into a Botanical Garden Campus Towards Net Zero by 2030. Keeping AIT’s vision in mind, the Office of Sustainable Campus is organizing the AIT Sustainability Expo featuring sustainable development on campus, to invite the interested AIT community, alumni, stakeholders, and organizations to join hands to achieve the mission of sustainability and Net Zero.

AIT Sustainability Expo is a three-day event that comprises of Inter-University Research fair, an Inter-University Hackathon, 6 workshops by the AIT research centers with talks in areas of water conservation, climate change, waste management, air pollution, sustainable buildings, remote sensing, sustainability social business, GIS, sustainable farming and many more by the external experts. We have booths of centers, schools, and a few organizations with exciting updates on technology and tools. As an added attraction, we have sustainable products, organic products, and a food market.

We would like to invite all interested individuals to join the expo for free, to explore the center's booths, research fair booths, and enjoy the sustainable market.

For participating in the Inter-University Research Fair click here for registration.
For participating in the Inter-University Hack Zero Hackathon click here for registration.
For more details about the overall expo program click here
For more information about various workshops and registration click here

This Sustainability Expo will take place on 23-25 August 2023 at AITCC and is organized by OSC through the generous support of the AIT alumni and mainly sponsored by Indorama Venture. For more details please visit http://osc.ait.ac.th/ or check the attached flyer. For further information or queries, please send an email to director-osc@ait.ac.th.

For the above-mentioned event, we look forward to your participation to unveil and explore the opportunities to learn and to embark towards sustainable development and living.

Please feel free to disseminate this information to your friends and contacts who might be interested in participating.

3) Doctoral Final Examination

Email from Registry Unit, Student Affairs on 15 August 2023

Mr. Firuz Ahamed Nahid (121318), a candidate for the degree of Doctor of Engineering in Energy, Department of Energy, Environment and Climate Change, School of Environment, Resources and Development, will have his final examination on 16 August 2023 (Wednesday) at 14:00 hrs in Room ET222, Energy Building. His dissertation title is " Data-Driven Energy Management in Low-Carbon Microgrids: Leveraging Big Data Analysis ".

The members of his Program Committee members are as follows:

Prof. Weerakorn Ongsakul (Chairperson)

Dr. Jai Govind Singh (Co-chairperson)

Prof. Joyashree Roy (Member)

Dr. Krishna Salin (Member)

4) Code of Conduct, Student Welfare, Counseling and Emergency Contact numbers Reminders
Email from Student Welfare Unit, Office of Student Affairs on 10 August 2023

Dear students,

Warm greetings! Please note that the Student Welfare Unit of the Office of Student Affairs is responsible for all non-academic matters relating to students. In a multinational environment and campus like AIT, the role and function of the Student Welfare Unit is to advise and counsel students on:

1. Student Welfare Matters

Student welfare matters can comprise: gender related matters and the strict no harassment policy on campus; personal counseling; dispute mediation, and any other problem that a student may wish to seek advice on.

2. Code of Conduct at AIT

i. No Harrassment Policy on Campus

Given the unique diversity of the Institute community, AIT must develop special awareness and sensitivity to deter or respond to the problem of sexual harassment.

This is as per Student Handbook, pg. 25, “1.3 Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other physical, oral or written conduct or visual manifestations of a sexual nature.”

This is to inform explicitly and clearly that any form of harassment, including voyeurism, will not be tolerated.

If any student gets to experience any form of harassment, please report immediately through email report@ait.ac.th. Any student who will be reported harassing someone within the campus will face disciplinary action and details of the misconduct will be noted in the student's record.

ii. Stealing, shoplifting or theft of any kind is a serious criminal offense punishable under Thai law. The ramifications could be significant financial penalties and/or imprisonment.

Strict observance of the laws of Thailand is mandatory for all. All students are strongly reminded to observe proper conduct inside and outside of AIT. Any student who will be reported or caught committing any unlawful action within or outside the campus could also face immediate dismissal from the Institute.

AIT cannot and will not intervene with the appropriate penalties according to the law of Thailand if any case is filed to the Royal Thai Police. Moreover, the Institute is not in any way obliged to provide financial or legal support to the concerned student. Unfortunately, AIT cannot and will not intervene with the legal processes of Thailand, as applicable to any criminal case

As students of AIT, and ambassadors of your country, you are expected to show moral integrity to uphold the good reputation of the Institute and project a good impression of your country. As short-term guests in your adopted home, we look forward to your compliance of the AIT regulations and laws of Thailand.

iii. AIT Accommodation Rules

Please also follow AIT Accommodation Rules and respect your neighbors and roommates in your dorms by:

1. NOT making loud noises/partying

2. NOT cooking in non-cooking dorms

3. NOT smoking

4. NOT having pets/cats/dogs

5. NOT subletting

6. Keeping your dorms/rooms & other AIT facilities clean and orderly and

7. Inform Security (02-524-6000) if you see any suspicious looking individuals near your dorms for safety and security reasons to have a peaceful and relaxing atmosphere inside the campus. Violators will be dealt with accordingly.

Please also exercise utmost caution and safety in any activity during holiday breaks inside or outside the campus that you will be undertaking.

Also beware of possible online scams with fake job ads in social media, job scams, sales scams, dating/romance scams, phishing emails and the like.

3. Feeling of Academic Inadequacy

In cases where students are not doing well academically (especially students on probation), students are advised to consult very closely with their Advisors and Faculty on how to improve their studies. However, if reasons for poor academic performance are due to various factors outside academic/technical reasons, i.e. traumatic events old or new; adjustments to a new country, food and culture; homesickness, etc., further advice on how to improve performance can be provided by the Student Welfare Unit.

4. Medical Insurance/AIT Student Health Benefits Program

All AIT degree program students are required to enroll in the compulsory standard medical insurance plan from Allianz Ayudhya. Details about the Allianz medical insurance cards, e-cards, benefits and exclusions with the Manual is in this link. If you have paid in advance for your medical bills, you may claim through the Student Welfare Unit by submitting the original medical receipt and doctor's medical certificate.

5. Emergency Contact Numbers

AIT Security, Fire, Ambulance, Emergency 02 524 6000

AIT Medical Clinic Emergency 02 524 5555

AIT Medical Clinic (office hrs) 02 524 5286

AIT Taxi Service 02 524 6300

AIT Police Box 02 524 5051

Facility Services (Accommodation) 02 524 5800, 524 5093

ITServ/Help Desk 02 524 6082/ email helpdesk@ait.ac.th

AIT Conference Center (AITCC) Front Desk 02 524 5250

AIT Student Welfare Unit 02 524 6744 (office hrs)

Government Relations Unit (GRU) 02 524 5022 (office hrs), 081 821 1903 (Khun Pathumanee for passport emergency pick-up til 9 p.m., with Baht 500 service fee)

Thammasat Hospital 02 926 9999

Thailand Emergency Hotline 191

6. Important Website Links:

AIT Student Handbook: https://students.ait.ac.th/services/regulations_old/student-handbook-2/

AIT Student Welfare website: https://students.ait.ac.th/welfare/

AIT website: https://students.ait.ac.th/

For more information and/or to consult on harassment, and for medical insurance inquiries, please email: student-welfare@ait.ac.th. For personal counseling through the Wellness Counseling for mental health promotion, please watch out for announcements for future appointment slots with osa@ait.ac.th.

Thank you for your kind attention.

5) AIT Harassment Prevention Training Program

Email from Office of Human Resources Services on 30 July 2023

As part of our ongoing commitment to fostering a safe and respectful workplace for all, we are now excited to announce the upcoming launch of our Harassment Prevention Training Program.

The Harassment Prevention Training Program plays a pivotal role in ensuring that our work environment remains conducive to growth, collaboration, and mutual respect. By equipping employees with the knowledge and tools to recognize, address, and prevent harassment, we aim to create a workplace where everyone feels secure and valued.

This training initiative is not only designed to empower individuals to respond effectively to harassment situations but also to highlight the collective responsibility we share in upholding a harmonious and inclusive atmosphere. We firmly believe that by promoting awareness and understanding, we can collectively create a workplace free from any form of harassment.

Starting August 2023, we will be launching an innovative and comprehensive online Harassment Prevention Training Program. We want to emphasize that completion of these online courses is a mandatory requirement for the renewal of your employment contract. We are dedicated to ensuring that all our employees are well-versed in the principles of respectful conduct and contribute to maintaining a positive workplace culture.

In the coming days, you will receive notifications from Percipio (no-reply@percipio.com) with instructions on how to access the training courses. These courses will be scheduled gradually over the course of one year, culminating just in time for your contract renewal. We encourage you to actively participate in these training sessions, as they are a fundamental step toward creating a work environment that is respectful, inclusive, and conducive to professional growth.

Thank you for your participation, knowing that together we can create a workplace that reflects the highest standards of integrity, equality, and professionalism.

6) AIT Sustainability Report 2022

Email from Prof. Nophea Sasaki, Chair, AIT Sustainability Positioning Taskforce (AIT-SUPOT) on 6 August 2023

Dear Colleagues and Students,

I am delighted to share with you the latest development from the AIT Sustainability Positioning Taskforce (AIT-SUPOT): the release of the AIT Sustainability Report for the year 2022. You can access the report by simply clicking on the link provided below:

https://ait.ac.th/2023/07/ait-publishes-its-annual-report-and-sustainabi...

For previous years’ sustainability reports, please feel free to explore our archives through the following link:

https://ait.ac.th/sustainability-reports/

I want to take this opportunity to express my gratitude for your unwavering support and invaluable feedback, which have played an instrumental role in shaping this report. On behalf of AIT-SUPOT, I extend a heartfelt thank you to each one of you.

As we move forward, your continued support remains pivotal as we navigate our journey towards sustainability. Together, we can make a positive impact and drive meaningful change.

Looking ahead, I am excited to witness your ongoing dedication and collaboration in our shared pursuit of sustainabilitLibrary Orientation

7) Library Orientationfor New Students: 15th - 18th August 2023

Email from AIT Library on 7 August 2023.

Please be informed that the AIT Library will organize an orientation program for new students on-site from the 15th to 18th of August 2023. We extend a warm invitation to all new students to join this Orientation Program.

During the session, you will have the opportunity to learn about the following:

Library Overview
Library Resources and Services
How to search for Library materials and use online databases
Accessing e-resources off-campus

There are 8 on-site orientation sessions available. You can select one session that best fits your schedule from the options below:

Schedule (On-site)

Date Morning Session Afternoon Session

Tuesday, 15th August 2023 9 .00 - 10. 00 AM 1.00 -2.00 PM

Wednesday, 16th August 2023 9 .00 - 10. 00 AM 1.00 -2.00 PM

Thursday, 17th August 2023 9 .00 - 10. 00 AM 1.00 -2.00 PM

Friday, 18th August 2023 9.00 - 10. 00 AM 1.00 - 2.00 PM

For online students, there will be a Zoom Orientation on 21st August 2023 from 2:00 PM to 3:00 PM.

To participate, kindly register by sending an email to library@ait.ac.th.

Please take note of the following:

For SOM Students (flex-mode) who study on Saturday and Sunday, the Library has arranged a special session on August 19, 2023, at 08:30 AM Bangkok time.

For any students who are unable to attend any of the scheduled sessions, please get in touch with the Library at library@ait.ac.th, and we will be happy to arrange a group orientation at a time that is convenient for you.

We eagerly anticipate your presence at the orientation.

8) Performance Evaluation 2023-2024 Phase 1

Email Office of Human Resources Services on 17 July 2023

To all Immediate Supervisors, Unit Directors of Centrally-Funded Staff Members and Centrally-Funded Staff Members,

The Performance Evaluation Tool for 2023-2024 is now open. The online system can be accessed through HRIS (https://hris.ait.ac.th). It is important to remember that setting performance goals should be a shared responsibility between the immediate supervisor and the employee that builds commitment and ownership. It sets the stage for effective communication regarding expectations that are mutually understood. Performance management starts with clearly defined goals and objectives, it must be specific to the role and responsibilities of an employee.

Please follow these steps below to successfully complete the Performance Evaluation process online for PHASE I.

A. For Employees

It is highly suggested that each staff have an initial discussion with their immediate supervisor and look for guidance on how your contribution fits into the overall vision, strategies, and goals of the institution and what are the expectations of your immediate supervisor that need to be achieved.

Click "Employee Evaluation" then follow the following steps.
Click the PE Cover Form
Set the date of your meeting with your immediate supervisor and click submit.
Click the Goal Setting Strategy. In this section, you can write your goals, then click save. If you could not complete writing your goals you can always return to this page to complete it. Make sure you complete this task before your meeting.
Discuss your goals on the scheduled date with your immediate supervisor. Once the goals are agreed upon, you can then revise/modify the goals on the system and click submit. Note that you cannot edit your goals once they are submitted.

B. For Immediate Supervisors (Evaluators)

All goals need to be aligned to the Institute’s vision and strategies, as well as the departmental/unit goals. As the immediate supervisor, it is your responsibility to help your subordinates understand how their work directly links to the departmental/unit goals. It is critical that your subordinates understand the importance of their role and how they contribute to the success of the Institute. Knowing how one contributes increases levels of engagement and motivation.

You will be notified once your subordinates have set the date of your meeting. Please make yourself available on that date and be prepared to discuss the goals with your subordinates.
To view the goals submitted by your subordinates, click "Supervisor Evaluation" and click "APR" next to the name of your subordinates. Goals should be discussed with your subordinates on the scheduled date. However, if for some reason the scheduled date is not followed, the date of the meeting should be changed to the actual date that the meeting takes place.
After the employee-supervisor discussion meeting, you can write your comment on the box provided. Your comments can be short, e.g. goals discussed and agreed. Phase I will not be successfully completed in there are no entries in the comments section. Click "SUBMIT" to complete Phase I.
Please complete Phase I by August 31, 2023.

The Performance Evaluation Guide and the Quick Guide are also downloadable in HRIS for easy reference.

Should you encounter technical problems, please report them to Helpdesk (helpdesk@ait.asia). Please convey other feedback to OHRS (director-ohrs@ait.asia).

Thank you.

Workshops/ Conferences

1) [WORKSHOP] Green Skills and Jobs for the future (14-15 September 2023)

You are warmly invited to participate in a workshop on green skills and jobs for a circular economy organized on 14-15 September at The Sukosol Hotel (Phayathai, Bangkok). This 2-day workshop will focus on the ongoing developments to increase sustainable consumption and production patterns and how this provides opportunities for youth skills development for the circular economy.

The workshop is organized by the Asian Institute of Technology (AIT) and the UN Environment Programme (UNEP) in partnership with organizations such as Yunus Thailand, UN Institute for Training and Research (UNITAR) and the United Nations Educational, Scientific and Cultural Organization (UNESCO) with the support from the OAK Foundation.

Are you interested to hear and learn more about green skills development for circularity? Register by filling in the form: https://forms.office.com/e/cdyR4F1Sie

For more information, please check the event concept and agenda attached or visit the event website: https://www.unep.org/events/workshop/green-jobs-future

Register

2) Online Course on IFRS Series: Understanding IFRS 17 (Insurance Contract)

IFRS 17 replaces IFRS 4 on accounting for insurance contracts. IFRS 17 is effective for annual reporting periods beginning on or after 1 January 2023. However, each country will differ in terms of the effective date of adopting IFRS 17. For example, IFRS 17 would be effective from 1 January 2024 in Thailand and from 1 January 2025 in Indonesia. The financial services authorities of each country encourages the insurance industry to adopt IFRS 17 as soon as possible. The features in insurance products are increasingly diverse which entails a sound accounting standards. IFRS 17 will make the Financial Statements of insurance companies more comparable with other industries such as banking and other financial services. The most significant thing in IFRS 17 compared to the previous standard IFRS 4 is that the premiums are not recognized directly as income. There are 3 methods of revenue recognition in the insurance industry, namely the Building Block Approach, Premium Allocation Approach, and Variable Fee Approach.

For more information and registration please visit https://extension.ait.ac.th/course/ifrs-series-developing-ifrs-17-insurance-contract

Date: 6 September 2023

Time: 9:00 – 14:30 hrs. (Bangkok Time)

3) Professional Development Course on “Carbon Markets and Climate Finance”

Climate finance provides the means to the implementation of projects, carbon pricing provides the incentive to mobilize the most “cost-effective” mitigation options. Carbon pricing can be a source of climate finance: with emissions trading through the auctioning of allowances, with carbon tax through tax levied, revenues raised can be used for adaptation and/or mitigation activities.

Date: 2 – 13 October 2023

Venue: AIT Campus

For more information and registration please visit https://extension.ait.ac.th/course/carbon-markets-and-climate-finance

4) Professional development on “Strategic Human Resource Management and Business Leadership”

AIT Extension invites you to join the training on professional development on “Strategic Human Resource Management and Business Leadership”.

This training course is designed to support HR leaders and professionals in their quest for best practices that will be more beneficial to their organization’s human resources and for the achievement of business targets. By providing them with a better understanding of how to be both strategic and human-centered in their HR strategies and initiatives, and giving them opportunities to explore various frameworks, tools, and techniques, they will be able to translate strategic thinking into actionable outcomes that will make all stakeholders happy.

For more information and registration please visit https://extension.ait.ac.th/course/strategic-human-resource-management-and-business-leadership-0

Date: 16 – 20 October 2023

Venue: AIT Conference Center

5) The 3rd International Symposium on Disaster Resilience and Sustainable Development (DRSD 2023)

The 3rd International Symposium on Disaster Resilience and Sustainable Development (DRSD 2023) is a continuation of previous symposia held in 2019 and 2021 and which were heralded as successful events. This year, DRSD 2023 will be a fully in-person event which will include keynote speeches, panel discussions, technical sessions, poster presentations and academic exhibitions.

The Symposium is open for participants from around the world and from various fields, such as researchers, practitioners, social motivators, innovators, IGOs, INGO/NGOs, civil society, early career academics, and students. The International Symposium aims to present a discourse on improving developmental practices to reduce long-term complex risks and promote equitable sustainability. This is reflected in the Symposium's six (6) thematic areas.

We are currently open for abstract submission for oral and poster presentations at the Symposium. Visit this link to submit your abstract: http://www.disaster-sustainability.org/paper-submission/

For more information on the Symposium, thematic areas, registration fees and processes, and submission of abstracts, please visit our website: www.disaster-sustainability.org

C. Visitors/ MoU/ Agreement

D. Faculty & Staff Travel

Dr. Pisut Koomsap, Faculty- ISE/SET/ Malaysia/ 18 - 21 September 2023
Mr. Sanjeev Jayasinghe, Executive Director, OAAA/ Hanoi, Vietnam/ 14 - 18 October 2023
Mr. Sanjeev Jayasinghe, Executive Director, OAAA/ Dhaka, Bangladesh/ 29 - 31 October 2023
Mr. Sanjeev Jayasinghe, Executive Director, OAAA/ Malaysia/ 1 - 5 November 2023
Mr. Sanjeev Jayasinghe, Executive Director, OAAA/ Colombo, Sri Lanka/ 12 - 17 November 2023
Prof. Weerakorn Ongsakul, Faculty-SERD / Hanoi, Vietnam/ 24 - 26 August 2023
Dr. Chaklam Silpasuwanchai, Faculty- ICT-SET/ HCMC, Vietnam/ 5 - 6 August 2023
Dr. Chutiporn Anutariya, Faculty- ICT-SET/ HCMC, Vietnam/ 5 - 7 August 2023
Prof. Anil Kumar Anal, Faculty-SERD/ Delhi, Punjab, India/ 6 - 14 August 2023
Ms. Nussarin Sudrohman, SET/ Taiwan/ 24 - 30 August 2023
Mr. Sanjeev Jayasinghe, Executive Director, OAAA /Hong Kong/ 20 - 22 August 2023
Ms. Lucena Talaid, OAAA/ Hong Kong/ 20 - 22 August 2023
Mr. Suraj Pradhan, EEC-SERD/ Jakarta, Indonesia/ 30 July - 12 August 2023