AIT Campus Bulletin

In this issue:

A. Announcements 

B. Workshops/ Conferences

C. Visitors/ MoU/ Agreement Signing 

D. Faculty & Staff Travel

E. Classified (Job)

 

A. Announcement

 

1) AIT 2023 Year-End Lunch Together Party, 15 December 2023

Email from the Office of Human Resources Services on 11 December 2023.

Dear AIT Family,

Only four days to go and the fun begins! 

So be excited and ready for the fun and surprises! We will celebrate with champagne and raise a toast to our colleagues and friends! We all deserve the opportunity to unwind and relax before the year ends. 

Jingle your way to this year's AIT Year-End Party for a fun-filled day of games, delicious food, fancy costume competitions, and big raffle draw prizes!  It is all happening on Friday, 15th December 2023 at 10:00 a.m. at the Administration grounds. 

Here are the details so you don't miss the fun!.

Fancy Costume Competition:

We are inviting creative fashion designers to participate in the fancy costume competition. The fancy costume would be "reflective of AIT", your creative ideas are welcome!  So join the fun and grab the mystery prize that's been prepared for you! 

Raffle Draw:

Draw lot winners should be present during the raffle draw, otherwise, you will forfeit your prize. We have big and exciting prizes awaiting for you!   

T-shirt Distribution: 

For those who have registered, your T-shirt can be collected at the following stations on 11-12 December 2023.

1. SERD - Khun Wantana at Dean-SERD Office

2. SET - Khun Suwanne at  Dean, SET Office

3. SOM - Ms. Chomchaba at SOM Building

4. Centers - at your respective Offices, responsible person will communicate with your directly

4. Central Administration - OHRS Office 

Below is the event program. 

 

2)  Invitation to the webinar on "Dialogic Change for HR Professionals" on 13 December 2023 at 9:30 am.

AIT Extension is pleased to invite you to the webinar on "Dialogic Change for HR Professionals" by Prof. Consuelo Waight from the University of Houston on Wednesday, 13 December 2023 at 9:30 am. Bangkok time.

Social post of Webinar Dialogue for Change-13 Dec 23.png

For registration please visit https://extension.ait.ac.th/course/webinar-dialogic-change-hr-professionals

Looking forward to welcoming you to the webinar.

 

3) December 31, 2023 closing announcement

Email from the Finance Department on 16 November 2023

To ensure that there will be no overlapping of transactions between 2023 and 2024, please strictly adhere to the following guidelines:

1) 2023 Payments cut off

● Approved payments received on or before 8th of December 2023 will be processed for payment transfer on the 15th of December 2023. Approved payments received between the 8th and 15th of December 2023 will be processed at the end of December 2023. Approved payment requests received after 15th of December 2023 will be processed in January 2024.

● Please avoid any delay in submission of the above documents since Finance has a deadline to close the annual account. Delay in submission means your request for payment will not be able to charge to 2023 budget.

2) Payroll

● Overtime cut off is 13th December.

● Actual overtime up to the cut-off date plus estimation of overtime for the remaining weeks up to 31st December 2023 must reach Finance Office by 13th of December 2023 for accrual in 2023 account.

● Failure to submit estimated overtime within the deadline means there will be no budget to pay the overtime.

● All completed documents for reimbursement/refund through salary should reach Finance by 12th December 2023; if not, it will be paid together with January’s salary.

3) Purchase Requisition (PR) and Purchase Orders (PO)

Before issuing Purchase Requisition and Purchase Order in December 2023, please check whether works/services can be delivered/completed within the year 2023 or not. If yes, Purchase Requisition must be approved before 13th December 2023 and all Purchase Orders must be approved before 15th December 2023.

Work/service/Goods which cannot be completed/delivered by Suppliers/Contractors within 2023 will be charged to 2024 budget, even if Purchase Requisitions/Purchase Orders are issued in 2023. External Auditor will not accept to record goods /services delivered in 2024 as transactions of 2023.

For materials/ services to be delivered in 2023, please request suppliers to submit their Suppliers’ invoices to the Finance office by December 31 for recording in 2023 account.

Note: There is a common misunderstanding that by simply placing Purchase Requisition (PR) or Purchase Order (PO) in 2023, it is sufficient to utilize the 2023 budget.

4) Settlement of outstanding Promissory Note and RTA

Please settle your Promissory Note and RTA within 21st December 2023.

5) Invoicing to Clients

● Schools/Units are requested to submit Requests pertaining to work/services performed for third parties in 2023 (e.g. fees recoverable from donors, income due from project sponsors) to the Finance Office by 21st December 2023.

6) Internal Charges

● All Units which have authority to update Internal Charges through ERP must ensure that the charges of 2023 have been completely updated by 21st December 2023. Units which do not have the authority must submit the Internal Charge Form to the Finance Office by 21st December 2023.

Other issues

7) Sponsored Projects under Fund 30/31

Schools/Cost centers must ensure that Form E has been completely issued for all closing projects in 2023. Please also provide the list of the completed projects (both Academic and non-Academic projects) to the Finance office. Khun Vandee, Administrative Staff, will contact schools/units for the list.

For further enquiries, please contact:

● Ms. Orawan Kosaipolkul, Senior Accounting Manager Ext # 6346

● Ms. Duangdao, Finance Manager Ext # 6342 (for Payment)

● Ms. Janjira, Deputy Director, Procurement, Inventory and Assets Ext # 5029 (for Purchase Requisition and Purchase Order)

 

4) AIT Library User Satisfaction Survey 2023 (now - 15 December 2023)

Email from AIT Library on 1 December 2023

AIT Library invites you to participate in the AIT Library User Satisfaction Survey 2023. This survey aims to gather your feedback and opinions to enhance library resources, facilities, and services.
To complete the survey, please click on the following link: https://docs.google.com/forms/d/e/1FAIpQLSdkrIoIhGv1H0LbXEqIGw4k0lv55XIG...

The survey is open from now until December 15, 2023.
By completing this online survey, you will be eligible for the following lucky draw prizes:

• KFC Gift Voucher 500 (1 prize)
• KFC Gift Voucher 200 (5 prizes)
• Waterproof Anti-Theft and USB Charging Crossbody Backpack Tablet Bag for iPad (5 prizes)
• Tablet Sleeve (5 prizes)
• Wireless Mouse (5 prizes)
• Mouse Pad (10 prizes)
• Eco-Friendly USB Flash Drive (5 prizes)
• Paper Stapleless Stapler (2 prizes)
• Springer Nature Bottle (3 prizes)
• Dropper: Pure People Water Bottle 450ml (2 prizes)
• Eco-Friendly Clutch Bag (3 prizes)
• Multi USB Charger (10 prizes)
• Small Digital Clock (1 prize)
• Foldable Travel Bag (5 prizes)
• Notebook + Pen (10 prizes)

Winners will be announced after the survey concludes.

If you encounter any difficulties completing the survey, please contact the Library at library@ait.ac.th.

Thank you in advance for taking the time to participate. We sincerely appreciate the valuable information you provide, and it will contribute to the continuous improvement of our Library.

5) Gentle Reminder: AIA Medical Insurance Coverage for 2023-2024

Email from the Office of Human Resources Services on 11 December 2023

Dear AIA Members,